HR & Admin Executive

Role Objective

Kumar Equipment (India) Pvt. Ltd. is looking for a responsible and well-organized Admin & HR Executive to support day-to-day HR operations, employee coordination, office administration, documentation, attendance, recruitment support, and facility management.

The role requires a candidate with good communication, coordination, documentation, and follow-up skills who can handle HR and administrative activities efficiently.

Key Responsibilities

HR Operations

• Maintain employee personal files, joining documents, and HR records.
• Support employee onboarding, induction, and documentation.
• Maintain employee database and update records regularly.
• Assist in attendance, leave, late-coming, and monthly HR data tracking.
• Coordinate with employees for documents, forms, and HR-related requirements.
• Support preparation of basic HR reports and MIS.

Recruitment Support

• Assist in job postings and resume screening.
• Coordinate interviews with candidates and hiring managers.
• Follow up with shortlisted candidates.
• Support offer documentation and joining formalities.
• Maintain recruitment trackers and candidate records.

Attendance & Payroll Support

• Maintain daily attendance records and leave data.
• Support monthly payroll inputs by providing attendance, leave, and employee updates.
• Coordinate for missing attendance or employee data.
• Maintain proper records related to employee attendance and working days.

Office Administration

• Manage day-to-day office administrative requirements.
• Coordinate with housekeeping, security, maintenance, pantry, and other service vendors.
• Maintain office stationery and consumable stock.
• Coordinate for office repairs, maintenance, and facility-related issues.
• Maintain records of office assets and administrative items.
• Ensure workplace cleanliness, discipline, and basic office readiness.

Vendor & Bill Coordination

• Coordinate with vendors for services, quotations, bills, and follow-ups.
• Maintain records of admin-related invoices and expenses.
• Verify basic supporting documents before forwarding bills for payment.
• Follow up with concerned departments for approvals where required.

Employee Coordination & Engagement

• Support employee communication and internal HR coordination.
• Assist in birthday celebrations, employee engagement activities, and office events.
• Help employees with routine HR and administrative queries.
• Maintain professional and supportive communication with employees.

Documentation & Compliance Support

• Maintain HR and admin records in an organized manner.
• Support documentation related to PF, ESI, employee records, and statutory requirements.
• Assist HR in maintaining registers, forms, and compliance-related files.
• Ensure confidentiality of employee and company information.

Required Skills & Competencies

• Good communication and coordination skills.
• Basic knowledge of HR operations and office administration.
• Good knowledge of MS Excel, Word, and Outlook.
• Strong documentation and filing skills.
• Ability to follow up and close assigned tasks.
• Good attention to detail.
• Ability to handle multiple responsibilities.
• Professional and disciplined approach.
• Basic understanding of attendance, leave, recruitment, and employee documentation.
• Willingness to learn HR and administrative processes.

Educational Qualification

• Graduate in any discipline.
• BBA / B.Com / MBA-HR / PG Diploma in HR preferred.
• Certification in HR, MS Office, or administration will be an added advantage.

Experience

• 1 to 3 years of experience in HR & Admin operations, administration, recruitment coordination, or office management.
• Candidates with combined HR & Admin exposure will be preferred.

Key Skills

HR Operations, Administration, Recruitment Coordination, Employee Documentation, Attendance Management, Leave Records, Payroll Support, MS Excel, Vendor Coordination, Office Administration, Employee Engagement, HR MIS, Record Management.