HR & Admin Executive

Job description

Role & responsibilities

JOB PURPOSE:

To effectively and efficiently assist the HR Head in man power management

JOB DESCRIPTION:

Human Resource Management

• To handle talent acquisition effectively in-line with the HR Head.
• Conduct Induction programs for new employees
• Assist the Head HR to implement and carry out yearly performance appraisals (one on one basis) in-line with the Functional Managers and Management.
• Assist the Head HR to develop and implement Personal Improvement Plans for non-performers (providing training, motivation)
• Introduce rewards & recognition programs (Star performer of the month/quarter)
• Plan monthly meetings with respective team leaders to analyze lost time, rework & discuss corrective action
• Coordinate with reporting Manager and other functional managers to develop training & motivational programs for employees
• Maintain a training calendar
• Ensure proper training is provided to a new staff as well as on promotion to the next level.
• Ensure proper training is provided when a new process & machinery is implemented
• Conducting various employee engagement activities
• Source talent via job postings and advertisements on job portals, newspapers, website, etc.
• Coordinate with third party consultants for recruitment
• Responsible for conducting HR audits at Factory and travel to factory as and when required
• Assist Manager HR & Admin in keeping up with legal & statutory

Payroll & Administration

• Supervise staff attendance and leaves
• Coordinate with Factory HR for leaves, attendance and over-time of employees
• Prepare accurate attendance & review over-time sheet received from factory for salary processing on timely basis
• Ensure all employee records are updated and easily available
• Accountable for time office management
• Coordinate with consultants regarding PF, ESI and other labour related statutory compliance
• Maintain all records of PF, ESI and other Labour related documentation
• Responsible for all handling admin work related to printing & stationary, cafeteria supplies, housekeeping supplies, office and furniture supplies, etc.
• Responsible for procuring all housekeeping and stationary at both HO & Factory
• To ensure all utilities are taken care of and all utility bills (telephone, internet, electricity, office maintenance, office stationery, cafeteria supplies, housekeeping supplies, AC AMCs, pest control, etc.) are duly paid and filed.
• Responsible for coordinating with utility vendors for office maintenance (ACs, Pest control, etc.)
• Responsible for maintaining proper records of all monthly expenses and bills and submitting a month-wise cost / expenditure report to the Directors.

Others skill sets

• Proactive and high on energy with good communication skills
• Handle and manage any other activity on need basis
• Participate in seminars / conferences as per needRole & responsibilities

Preferred candidate profile