HR & Admin Executive

Role & responsibilities:

HR Operations

• Manage day-to-day HR operations and employee lifecycle activities.
• Maintain employee records, personnel files and HR documentation.
• Handle joining formalities, onboarding, induction and exit formalities.
• Prepare and issue appointment letters, confirmation letters, experience letters, salary revision letters and other HR documents.
• Maintain and update employee information in HROne / HRMS.
• Monitor employee attendance, leave and regularization.
• Coordinate monthly payroll inputs with the Accounts/Payroll team.
• Handle employee queries related to attendance, leave, salary and HR policies.
• Assist in implementation of company HR policies and SOPs.
• Maintain records of employee performance reviews, confirmations and appraisals.

Recruitment

• Coordinate recruitment activities for office and project/site positions.
• Source candidates through Naukri, LinkedIn, job portals and other channels.
• Screen resumes and shortlist suitable candidates.
• Schedule interviews and coordinate with department heads.
• Maintain recruitment trackers and follow up with candidates until joining.
• Coordinate joining documentation and onboarding of new employees.
• Support manpower requirements across various project sites.

Labour & Statutory Compliance

• Maintain employee and labour compliance documentation.
• Coordinate PF, ESIC, PT and other applicable statutory compliance.
• Coordinate with consultants/agencies for statutory filings and documentation.
• Ensure project-specific labour documents are maintained and submitted within required timelines.
• Assist in maintaining BOCW, CLRA, CAR/WC insurance and other applicable labour compliance records, wherever required.
• Coordinate with site teams to collect attendance and labour-related documents.

Administration

• Handle day-to-day office administration and facility management.
• Coordinate office supplies, stationery, housekeeping, maintenance and other administrative requirements.
• Maintain records of company assets, office equipment and consumables.
• Coordinate travel, accommodation and logistics for employees whenever required.
• Manage vendor/service-provider coordination for office administrative requirements.
• Support management in organizing meetings, events and employee activities.
• Ensure smooth functioning of general office operations.

Employee Engagement & Coordination

• Act as a point of contact for employee HR and administrative queries.
• Support employee engagement initiatives and internal communication.
• Circulate HR announcements, policies and company communications.
• Assist in resolving employee grievances and escalate matters to management when required.
• Maintain confidentiality of employee and company information.

Preferred candidate profile:

Educational Qualification

• Bachelor's degree in Human Resources, Business Administration, Commerce or a related field.
• MBA/PG Diploma in HR will be an added advantage.