HR & Admin Executive

Employment Type: Full-time, Permanent (Local Hire)

Nitori India Private Limited, a wholly-owned subsidiary of Nitori Holdings Co., Ltd. (Japan), is expanding its retail presence in India and requires an HR & Admin Executive to support HR operations, statutory compliance, payroll coordination and office administration.

The role requires a responsible and organised professional who can manage employee records, recruitment support, payroll inputs, labour compliance and day-to-day administration for the Mumbai office.

• Coordinate recruitment activities, including job posting, resume screening, interview scheduling, candidate follow-up and joining formalities.
• Manage onboarding, exit formalities, employee files, attendance, leave records and HR trackers.
• Support payroll processing by preparing monthly attendance, leave, reimbursement, deduction, joining and exit inputs.
• Coordinate statutory HR compliances such as PF, ESI, Professional Tax, Labour Welfare Fund and Shops & Establishment requirements.
• Prepare HR documents including appointment, confirmation, salary, experience and other employee letters.
• Handle office administration, including supplies, courier, housekeeping, facility maintenance, pantry, stationery and vendor coordination.
• Coordinate travel, accommodation, visitors, meetings and administrative support for management, expats and business guests.
• Support vendor management, invoice follow-up, renewals and record maintenance for HR and admin services.
• Maintain compliance with company policies and support employee engagement, internal communication, audits and process improvements.

Candidate Profile

Criteria/ Requirement

Experience

3-5 years of experience in HR operations, recruitment support, payroll coordination, statutory compliance and office administration.

HR & Compliance Skills

Knowledge of HR documentation, employee records, payroll inputs, attendance, onboarding, exit formalities and statutory compliances such as PF, ESI, PT, LWF and Shops & Establishment.

Systems & Tools

Proficiency in MS Excel, Word, Outlook and HR/admin trackers. HRMS, payroll or attendance system experience will be preferred.

Business Exposure

Experience in retail, e-commerce, consumer goods, Japanese companies, MNCs or multi-location operations will be preferred.

Soft Skills

Organised, discreet and proactive, with strong communication, coordination and follow-up skills.

What We Offer

• Opportunity to strengthen HR, administration and compliance functions during NIPLs India expansion.
• Exposure to a multinational work environment with Japan HQ, expats, consultants and cross-functional teams.
• Hands-on role covering recruitment, payroll support, statutory compliance, employee coordination and office administration.
• Competitive compensation based on qualifications and experience.