HR & Admin Executive (Recruitment, Operations & Office Administration)

Job Description: HR Executive (HR Operations & General Administration)

Job Title: HR Executive

Department: Human Resources & Administration

Experience: 1 to 5 years

Employment Type: Full-Time

Location: Delhi & Pune

Job Summary

We are looking for a proactive and organized HR Executive to manage end-to-end talent acquisition, handle core HR operations, and oversee day-to-day office administration. The ideal candidate will serve as a bridge between management and employees , driving recruitment, supporting employee life-cycle management, and maintaining a smooth, efficient workplace.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage the complete recruitment life-cycle: job posting, resume screening, candidate interviewing, offer release, and post-offer engagement.
• Source candidates across multiple channels, including job portals (Naukri, Indeed), LinkedIn, employee referrals, and professional networks.
• Coordinate interview schedules between shortlisted candidates and hiring managers.
• Maintain and continuously update the internal recruitment tracker and talent pipeline database.
• Assist in candidate compensation negotiations, reference checks, and verification processes.

2. HR Operations & Employee Engagement

• Oversee employee onboarding, documentation, orientation, and exit/offboarding formalities.
• Maintain complete, organized, and confidential hard/soft copies of employee records and HR databases.
• Track daily attendance, leave requests, and assist finance in gathering payroll inputs monthly.
• Plan and execute employee engagement initiatives, team activities, and workplace celebrations.
• Act as the primary point of contact for routine employee queries and internal HR communication.

3. General Administration & Workplace Support

• Oversee day-to-day office housekeeping, maintenance, and overall office cleanliness.
• Monitor office supply levels, ordering stationery and kitchen consumables as needed.
• Manage inward/outward courier movement, incoming visitor check-ins, and basic travel logistics.
• Maintain employee asset logs and coordinate physical allocation during onboarding and offboarding.
• Ensure workplace safety, compliance with basic office norms, and general facilities coordination.

Key Performance Indicators (KPIs)

• Time-to-Fill & Cost-per-Hire: Timely pipeline delivery for open vacancies.
• Offer-to-Joining Ratio: Retention of candidates throughout the hiring funnel.
• Onboarding & Offboarding Compliance: 100% accuracy in document collection and asset tracking.
• HR Records & Payroll Input Accuracy: Error-free monthly leave and attendance logging.
• Office Maintenance & Inventory Management: Timely replenishment of supplies and smooth daily office coordination.

Required Skills & Qualifications

Qualifications

• Education: Bachelors degree in Human Resources, Business Administration (BBA/MBA), or a related field.
• Experience: 1 to 5 years of hands-on experience in recruitment, HR operations, and office administration.

Core Skills

• Talent Acquisition: Hands-on experience with recruitment portals (Naukri, LinkedIn Recruiter, etc.).
• Communication: Exceptional verbal and written interpersonal skills.
• Software Tools: Proficiency in MS Office (Excel, Word) and Google Workspace.
• Multitasking: Strong organizational skills with the ability to manage hiring pipelines alongside administrative support tasks.
• Integrity: High degree of professionalism and adherence to strict confidentiality.
• Payroll management
• Admin Managament