HR & Admin Executive, Malad West, up To 5LPA

JOB DESCRIPTION

HR & Admin Executive

Company: Confiex Data Room Pvt. Ltd.

Location: Malad West, Mumbai (Work from Office)

Employment Type: Full-time

Compensation: Up to 5 LPA (commensurate with experience)

Reports To: Founder / Management

About Confiex

Confiex is Indias homegrown Virtual Data Room (VDR) platform, supporting M&A, insolvency (NCLT/IBBI), banking, real estate and IPO documentation with a strong focus on security, compliance and service reliability. The HR & Admin Executive is a trusted office-facing role that keeps people operations and day-to-day administration running on time.

Role Purpose

Own end-to-end HR operations and office administration for the Malad office from hiring and onboarding to attendance, payroll, statutory compliance and vendor coordination — using modern HRM tools so that salaries, leaves and office services are processed accurately and on schedule.

Key Responsibilities

People & Recruitment

• End-to-end recruitment: job posting, screening, interview coordination, offer letters and joining formalities.
• Maintain candidate pipeline and hiring tracker; close positions within agreed timelines.
• Onboarding and offboarding — documentation, access, assets, exit checklist and full & final.
• Maintain employee files, contracts, appointment letters and HR records (physical + digital).

Payroll, Attendance & Leaves

• Timely and accurate monthly salary processing with zero delay as a non-negotiable standard.
• Attendance marking, regularization, shift/office presence tracking and exception handling.
• Leave policy administration — applications, balances, approvals and month-end reconciliation.
• Prepare payroll inputs, reimbursements, deductions and coordinate with accounts for disbursement.
• Handle PF, ESI, PT, TDS-related employee data and support statutory filings as required.

HRM Systems

• Daily use of HRM tools such as Zoho People, Zoho Payroll (or equivalent) for attendance, leaves, payroll and employee self-service.
• Keep master data, policies, holiday calendar and workflows updated in the HRM system.
• Generate MIS: headcount, attrition, attendance, leave utilization and payroll summaries.

Office Administration

• Own office admin for the Malad office: facilities, housekeeping, pantry, stationery, assets and visitor management.
• Timely vendor payments — rent/society (as applicable), utilities, internet, AMC, housekeeping, courier and other office vendors. Track invoices, approvals and due dates.
• Maintain vendor contracts, GST invoices and payment trackers; follow up until payment is released.
• Coordinate IT/asset inventory with the team (laptops, access cards, keys).
• Support travel, logistics and basic employee queries (letters, address proof, bank/HR letters).

Required Skills & Experience

• 3–6 years of hands-on HR + Admin experience in a small/mid-size company (tech/services preferred).
• Proven experience in recruitment and monthly payroll processing.
• Working knowledge of Zoho People, Zoho Payroll or similar HRMS/payroll tools (mandatory comfort with SaaS HR tools).
• Strong ownership of timelines — salaries, vendor payments and statutory dates cannot slip.
• Sound knowledge of basic labour compliance (PF, ESI, PT, shops & establishment, offer/exit process).
• MS Excel / Google Sheets proficiency; professional written and spoken English + Hindi. Marathi is an advantage.
• Discreet, trustworthy and process-oriented; comfortable in a founder-led, lean office environment.

What Success Looks Like

• Salaries processed on the agreed date every month, with clean attendance and leave data.
• Open roles filled with quality candidates without unnecessary delay.
• Vendor invoices paid on time; no service disruption due to admin lapse.
• HR records and Zoho (or equivalent) data always current and audit-ready.

Questions?

Only queries - Whatsapp - [phone removed]. No Calls on this number.