HR & Admin Assistant

Job Description:

Job Summary:

We are seeking a proactive and detail-oriented HR & Admin person to support day-to-day operations across both HR and administrative functions. The ideal candidate will be responsible for maintaining accurate records, managing office operations, assisting with recruitment processes, and ensuring smooth coordination between departments.

Human Resources Responsibilities:

• Maintain employee records and HR databases (attendance, leave, personal files, etc.)
• Assist in recruitment processes including job posting, shortlisting resumes, and conducting initial screening interviews.
• Coordinate interviews with relevant departments.
• Support onboarding and induction of new employees.
• Monitor employee attendance, leave tracking, and discipline records.
• Assist in payroll inputs and employee benefits administration.
• Help organize employee engagement activities and trainings.
• Maintain confidentiality of employee information.

Administrative Responsibilities:

• Oversee office supplies inventory and place orders as needed.
• Ensure proper upkeep of office infrastructure including cleanliness, maintenance, and utilities.
• Coordinate with vendors for services like housekeeping, security, IT support, and other facilities.
• Support in maintaining asset and equipment records.
• Organize and maintain proper filing system for all admin-related documentation.

Key Skills & Competencies:

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Basic knowledge of HR processes and labor laws.
• Proficient in MS Office (Excel, Word, Outlook).
• Ability to handle sensitive information with integrity.
• Attention to detail and accuracy in data handling.

Qualifications & Experience:

• Bachelor's degree in Human Resources, Business Administration, or related field.
• 1-3 years of experience in HR or administrative roles (combined or individual).
• Prior experience in recruitment support and office administration is preferred.