Household Manager

Personal & Household Manager Family Office

Location: Thane, Maharashtra
Experience: 3 to 8 Years
Employment: Full-Time

Job Summary

Looking for a mature, highly organized and proactive Personal & Household Manager to manage the day-to-day personal, family and household commitments of a business family.

The role will act as a central coordination point for personal schedules, children's requirements, household staff, appointments, travel, vendors, personal projects such as home interiors, and family events/functions.

The ideal candidate should be capable of independently planning, coordinating, following up and closing tasks with minimum supervision while maintaining complete confidentiality.

Key Responsibilities

Personal & Family Management

• Manage personal and family calendars, appointments and commitments.
• Coordinate doctor, wellness, salon and other personal appointments.
• Manage reminders, reservations, invitations, RSVPs and social commitments.
• Prepare daily and weekly family schedules.
• Proactively identify upcoming requirements and schedule conflicts.

Children's Coordination

• Track school/college, tuition, examinations and extracurricular schedules.
• Coordinate pick-up/drop with drivers.
• Track PTMs, circulars, submissions, events and deadlines.
• Coordinate books, stationery, uniforms and activity/project requirements.
• Schedule appointments and other requirements related to children.

Household Management

• Coordinate household staff including maids, cooks and drivers.
• Manage staff schedules, weekly offs and replacements.
• Coordinate groceries, household supplies and routine purchases.
• Manage repair, maintenance, servicing, AMCs and household vendors.
• Ensure timely completion of household tasks and pending work.

Personal Projects Home Interiors & New House

• Coordinate new-house interiors, renovation, shifting and home setup.
• Liaise with interior designers, architects, contractors and vendors.
• Maintain project timelines, pending decisions and snag lists.
• Track quotations, deliveries, installations and vendor commitments.
• Coordinate furniture, appliances, furnishings and other home requirements.
• Follow up on pending work until completion.
• Maintain project documents, quotations, invoices and warranties.

Family Events & Functions

• Coordinate Vastu Puja, housewarming, birthdays, anniversaries, religious functions and other family events.
• Manage guest lists, invitations and RSVPs.
• Coordinate caterers, decorators, photographers, priests and other vendors.
• Manage event checklists, timelines and logistics.
• Coordinate guest transportation/accommodation where required.
• Supervise event-day execution and post-event closure.

Travel & Logistics

• Coordinate family travel, flights, hotels and local transportation.
• Prepare itineraries and travel checklists.
• Coordinate airport transfers and driver schedules.
• Track passport/visa and travel-document requirements.

Personal Administration

• Maintain records of bills, warranties, AMCs, subscriptions and renewals.
• Coordinate authorised routine payments and maintain expense records.
• Maintain important personal/household contacts and vendor databases.
• Follow up with schools, hospitals, service providers and other agencies.

Candidate Requirements

• Graduate with 3–8 years of relevant experience.
• Prior experience as an Executive Assistant, Personal Assistant, Household Manager, Family Office Executive, Lifestyle Manager or similar role.
• Experience supporting promoters, CXOs, entrepreneurs or HNI/business families preferred.
• Strong planning, coordination and follow-up skills.
• Good vendor-management and negotiation skills.
• Comfortable handling multiple priorities simultaneously.
• Proficient in WhatsApp, Google Calendar, Excel/Google Sheets and online booking applications.
• Good spoken and written English and Hindi; Marathi preferred.
• Presentable, mature and professional.
• High level of confidentiality, integrity and discretion.
• Flexible regarding timings when required for family events, travel or urgent commitments.