Hiring Tech Center Admin Assistant(SAP) For Kharadi location

Job Summary

We are looking for a proactive and organized Tech Center Administrative Assistant to support the day-to-day administrative and operational activities of the Technical Center. The role involves coordinating with internal stakeholders, maintaining documentation, raising purchase requisitions, managing vendor-related activities, supporting SAP transactions, and ensuring smooth functioning of the department.

The ideal candidate should have at least 1 year of administrative experience, good coordination skills, proficiency in Microsoft Office, and basic working knowledge of SAP.

Key Responsibilities

Administrative Support

• Provide administrative support to the Technical Center team.
• Manage department documentation, records, and filing systems.
• Coordinate meetings, prepare minutes of meetings, and follow up on action items.
• Maintain and update departmental trackers, reports, and databases.
• Handle correspondence and communication with internal departments.

SAP & Purchase Coordination

• Create and track Purchase Requisitions (PRs) and Purchase Orders (POs) in SAP.
• Coordinate with Procurement and Finance teams for order processing and invoice tracking.
• Maintain records of vendor invoices and payment status.
• Update and monitor SAP entries related to departmental activities.
• Support inventory and material request processes through SAP.

Vendor & Facility Coordination

• Coordinate with vendors for supplies, maintenance, and service requirements.
• Maintain vendor documentation and service records.
• Support visitor management and logistics arrangements for meetings and audits.
• Ensure timely availability of office and technical center supplies.

Documentation & Reporting

• Prepare routine MIS reports and maintain departmental dashboards.
• Track budgets, expenses, and purchase records.
• Maintain technical center records, manuals, and compliance documents.
• Ensure data accuracy and timely submission of reports.

Coordination & Logistics

• Support onboarding and administrative arrangements for new team members.
• Coordinate travel, accommodation, and logistics as required.
• Assist in organizing team meetings, training sessions, and events.
• Liaise with cross-functional teams to ensure smooth operations.

Required Skills & Competencies

• Basic hands-on experience with SAP (PR/PO creation, data entry, invoice tracking).
• Proficiency in MS Excel, Word, and PowerPoint.
• Strong organizational and documentation skills.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple stakeholders.
• Strong attention to detail and follow-up skills.
• Ability to manage multiple tasks within deadlines.

Educational Qualification

• Graduate in any discipline.
• Additional certification in SAP or ERP systems will be an added advantage.

Experience

• 1-3 years of experience in Administration, Office Coordination, Department Support, or Technical Center Administration.
• Experience in a manufacturing, engineering, industrial, chemical, automotive, or FMCG environment preferred.