Hiring Rail and Trucking Procurement Support-Vikhroli EAST

We are hiring Rail & Truck procurement support position for VIKHROLI EAST LOCATION

Job Description

Role Purpose

This role will provide structured support to the Procurement function in IBS for Rate Engine (MRE) Maintenance and support TMS Go-Live and Tethering across Rail and Trucking procurement. The role is responsible for ensuring accuracy, timeliness, and compliance in all procurement-related processes including MRE rate maintenance, TMS support, data management, reporting, and coordination with cross-functional stakeholders.

Key Responsibilities

1. (MRE) System Specialist Support

• Upload and maintain Truck, Rail, and Barge rates, extensions, surcharge governance, and validation in MRE, coordinating with Procurement Category Managers to ensure valid rate cards.
• Configure corridors, rates, vendors, and allocations in MRE to support Maersk TMS go-live.
• Maintain MRE rates before TMS execution, support spot sourcing for capacity gaps, manage SMDS/NFTP/FACT compliance, raise SNOW tickets, and update CPT/MPT as needed.
• Maintain accurate allocation logic and business shares in MRE and Maersk TMS.
• Manage Split/Rail Combined RCO rates, multimodal structures in MRE, and customer-based surcharge updates.
• Update vendor attributes, contracts, validity extensions, compliance requirements, location master validation, geocode mapping, and data cleansing in TMS and MRE.

2. Supporting (Transport Management System) TMS go-live

• Configure TMS corridors, rates, vendors, and allocations for business go-live.
• Monitor daily TMS capacity and upload urgent rates to support execution.
• Monitor spot needs and create, execute, and maintain spot rates in TMS.
• Resolve TMS vendor and stakeholder issues, escalations, and changes with SD, SOM, Product, Digital, and Master Data teams.
• Track TMS transaction issues affecting invoicing and support payment reconciliation.
• Monitor allocation failures, identify root causes, and secure alternate capacity quickly.
• Create seasonal rate structures, capacity plans, and sourcing events in TMS.
• Support TMS integration, UAT, data validation, training, and readiness from Procurement.

3. MIS, Reporting & Analytics

• Maintain consolidated trackers for all procurement activities (PR, PO, invoice status, contract status, etc.).
• Review and maintain dashboards for management reporting and addressing data discrepancies.

4. Contract Lifecycle Management

• Signing of Agreement through Ironclad / Manual signing as per prescribed Global authority matrix and duly approved by respective category Manager.
• Follow up with Legal team for contract vetting and approvals.
• Maintain a centralized contract database in common folder.
• Track vendor contracts, renewals, and expiries, and escalate upcoming deadlines.

5. Stakeholder & Cross-Functional Coordination

• Act as a bridge between Procurement, Legal, Finance, Operations, and Business Units.
• Coordinate with Finance team for any query in day-to-day operations.
• Escalate unresolved issues to the Procurement Manager on time.

6. Compliance & Governance

• Ensure every procurement activity follows the Investment Authority Matrix and

company policy.

• Track and flag any non-compliance (missing approvals, missing backup documents).
• Support in ensuring vendor compliance with statutory and internal requirements (GST, PAN, certifications).
• Assist in internal and external audit processes by providing data and records.

Skills & Competencies

• Strong knowledge of Power BI, MS Office (pivot tables, lookups, dashboards).
• Experience in ERP/procurement tools (SAP, Keelvar etc.) preferred.
• Excellent coordination and follow-up skills.
• High attention to detail, accuracy, and organizational skills.
• Ability to manage multiple priorities and deadlines.
• Basic understanding of contracts, compliance, and finance processes.