Hiring Male Front office cum office admin For Dighe, navi mumbai

We are Hiring Front office cum Admin position for Dighe,Navi Mumbai location

Job Purpose

We are looking for a professional and well-organized Front Office Executieve manage front-desk operations and provide administrative support for the Data Center office. The candidate will be responsible for visitor management, employee support, documentation, office coordination, vendor coordination, and maintaining a professional reception area.

Key Responsibilities

1. Reception & Front Desk

• Manage the reception/front desk and welcome employees, visitors, clients, and vendors professionally.
• Maintain visitor entry and exit records and coordinate visitor access with the concerned team.
• Handle incoming calls, emails, courier, and general enquiries.
• Issue and maintain visitor passes and coordinate temporary access as required.
• Coordinate meeting room bookings and visitor arrangements.
• Ensure the reception and waiting area is clean, organized, and presentable.
• Maintain confidentiality and follow Data Center security and access-control procedures.

2. Administration

• Provide day-to-day administrative support to the Data Center office.
• Maintain office records, files, registers, attendance records, and documentation.
• Coordinate office stationery, pantry, housekeeping, and other facility requirements.
• Monitor stock of stationery and office consumables and raise requirements on time.
• Coordinate with housekeeping, security, maintenance, courier, and other service vendors.
• Maintain records of AMC, vendor visits, service reports, and other administrative documents.
• Support office events, meetings, employee engagement activities, and other administrative requirements.

3. Vendor & Facility Coordination

• Coordinate with vendors for routine services, maintenance, housekeeping, pantry, pest control, courier, and other facility-related activities.
• Follow up with vendors for pending work, service reports, quotations, and invoices.
• Escalate facility or maintenance issues to the concerned Admin/Facility Manager.
• Ensure vendor personnel follow Data Center security and safety protocols.

4. Reporting & Documentation

• Prepare daily/weekly/monthly administrative reports as required.
• Maintain visitor, courier, stationery, asset, vendor, and service records.
• Support data entry and preparation of MIS reports using MS Excel.
• Maintain proper documentation for audit and compliance requirements.

Required Skills & Qualifications

• Graduate in any discipline.
• 35 years of experience in administration, front office, reception, facility management, or a similar role.
• Good communication and interpersonal skills.
• Good knowledge of MS Office, particularly MS Excel and Word.
• Strong organizational and coordination skills.
• Professional grooming and a customer-service-oriented approach.
• Ability to handle multiple tasks and work under pressure.
• Good written and verbal English communication.
• Should be comfortable coordinating with employees, vendors, visitors, and service partners.
• Experience in a corporate office/Data Center environment will be an added advantage.

Key Competencies

• Professional communication
• Customer service orientation
• Time management
• Planning and organizing
• Vendor coordination
• Attention to detail
• Problem-solving
• Confidentiality and professionalism
• Teamwork and collaboration

Looking for candidates who can join immediately or within 15 days.