Head Supply Chain, Materials & Procurement

SUMMARY

The Head – Supply Chain, Materials & Procurement will be responsible for leading and transforming Pune Gas's end-to-end supply chain, procurement, inventory, stores and logistics functions. The role is critical to ensuring the timely and cost-effective availability of materials for ongoing and upcoming gas projects, manufacturing of LPG systems and products, spares and service requirements, capital expenditure procurement, and general and indirect procurement requirements. A major responsibility of the role will be to design, establish and successfully implement an integrated inventory and materials management system.

KEY RESPONSIBILITIES

A. SUPPLY CHAIN LEADERSHIP & STRATEGY

• Lead the complete Supply Chain, Materials and Procurement function across Pune Gas.
• Develop and implement a structured supply chain strategy aligned with the company's growth plans.
• Build systems capable of managing a large and growing portfolio of simultaneous projects.
• Establish clear processes for demand planning, procurement planning, inventory management and material movement.
• Develop a scalable supply chain organisation, processes and governance framework.
• Develop second-line leadership and strengthen the capability of the existing procurement, stores and logistics teams.

B. PROJECT PROCUREMENT & MATERIAL PLANNING

• Take complete ownership of material planning and procurement for all awarded gas projects.
• Work closely with the Projects and Engineering teams to understand project requirements, specifications, BOQs and delivery schedules.
• Ensure timely procurement of all project materials to avoid delays in project execution.
• Develop project-wise procurement plans immediately upon receipt of confirmed orders.
• Coordinate closely with Project Heads and Project Managers to ensure materials are available in accordance with execution schedules.
• Ensure optimum utilisation of common and standard materials across multiple projects.
• Avoid unnecessary emergency purchases through better forecasting and planning.

C. MANUFACTURING PROCUREMENT & MATERIAL AVAILABILITY

• Ensure uninterrupted availability of raw materials, bought-out components and consumables for manufacturing operations.
• Establish effective Material Requirement Planning (MRP) processes.
• Work closely with Production, Engineering and Quality teams to forecast requirements.
• Develop procurement plans based on production schedules and demand forecasts.
• Identify critical and long-lead components and establish appropriate stocking strategies.
• Ensure manufacturing is never interrupted due to material shortages.
• Optimise inventory levels without compromising production continuity.
• Develop alternate sources for critical components and suppliers.

D. PROCUREMENT & SOURCING

• Lead strategic sourcing and vendor development across all categories.
• Negotiate commercial terms, pricing, payment terms and delivery commitments.
• Identify and develop new vendors to reduce dependency and improve competitiveness.
• Establish a structured Approved Vendor List (AVL).
• Implement vendor evaluation and periodic vendor performance reviews.
• Ensure competitive sourcing while maintaining required quality and technical specifications.
• Drive cost reduction, value engineering and supplier rationalisation initiatives.
• Identify opportunities for standardisation of materials and components.
• Work with Engineering and Product Development teams to reduce procurement complexity and cost.
• Ensure complete procurement documentation and audit trails.
• Establish clear procurement authority levels and approval processes.

E. INVENTORY MANAGEMENT & ERP IMPLEMENTATION

• Leading the complete inventory management process design and implementation.
• Defining inventory workflows for Projects, Manufacturing, Stores and Spares.
• Establishing a clear and logical material master structure.
• Defining stock locations, warehouses and material movement processes.
• Implementing inventory controls and system-based approvals.
• Establishing accurate project-wise and department-wise material consumption tracking.
• Ensuring real-time inventory visibility.
• Conducting regular inventory reconciliation and cycle counts.
• Establishing minimum, maximum and reorder inventory levels.
• Developing dashboards and reports for management review.
• Ensuring successful adoption of the Odoo ERP system by all relevant users.

F. STORES & MATERIALS MANAGEMENT

• Lead and improve the overall functioning of the company's stores.
• Establish professional systems for material receiving, storage, identification and issuance.
• Improve physical organisation and discipline within all stores and warehouses.
• Ensure clear material traceability.
• Implement FIFO / FEFO principles wherever applicable.
• Establish material preservation and handling procedures.
• Reduce material losses, damage, pilferage and obsolescence.
• Ensure timely reconciliation between physical stock and ERP records.
• Establish periodic stock audits and cycle counting systems.

CANDIDATE PROFILE

Experience

• Minimum 12+ years of relevant experience in Supply Chain, Procurement, Materials Management or Operations.
• Minimum 5 years in a senior leadership or department head role preferred.
• Experience in manufacturing and project-based organisations is strongly preferred.
• Experience in engineering, industrial equipment, process equipment, energy, EPC, fabrication, industrial products or similar industries will be highly advantageous.
• Experience handling both manufacturing procurement and project procurement is essential.

Educational Qualification

• Engineering degree in Mechanical, Production, Industrial or related discipline
• MBA / PG Diploma in Supply Chain Management, Operations or Procurement would be an advantage
• Professional certifications in Supply Chain, Procurement or Inventory Management would be preferred

WHY PUNE GAS

Pune Gas is at an important stage of growth, with a rapidly expanding portfolio of projects, increasing manufacturing volumes and a growing product portfolio.

The company now requires a strong supply chain leader who can transform procurement from a transaction-driven function into a strategic business function.

The Head – Supply Chain, Materials & Procurement will play a central role and be an important leadership position within the organisation.