Head - Stores & Dispatch

Role & responsibilities

• Ensure Proper Stock Verification RM / FG / Engineering Material / Scrape :- Daily stock taking of warehouse and match with the System stock, Proper accounting of the transit losses i.e. Stock in transit / Block stock, Material inward should be against PO. Ensure no duplication in the Inward register. Scrape Stock management - Entry should be as per scrape note only., Conduct physical inventory as per defined procedure. Verify physical stock differences and give justification for write off., Verification of Returnable Gate pass register / Non-Returnable Gate pass register., Verification of differences between Packing Quantity Vs weigh bridge weight, Verification of SAP system data - Cancellation of Invoices / Migo. It root cause analysis / duplications of item code / proper data entries.
• Ensure compliance and follow safety protocols:

Ensure safe vehicle movement inside the factory premises, follow parking rules and the company's guidelines. Ensure vehicles should be required as per the checklist. Find out unsafe spot/ situation and take action, Action on checklist deviations, Effective implementation of CAPA of root cause analysis of incidents/customer complaints. Action against route deviations and alert messages of Nicer Globe to ensure Safe transportation of Hazardous product, Care of Asset - Proper housekeeping of Warehouse (RM & FG) / Conveyor belt / Forklift operation / weighbridge, and oversee general maintenance with co-ordinating with Technical Team., E-way bill validity - Ensure no any vehicle should run on road or enter inside the gate without E-Way bill validity., Compliances of Statutory audit / Internal audit,

• Ensure Timely delivery and unloading of Material :- Proper Planning to execute dispatches by co-ordinating with the concern departments to ensure timely delivery and safely. Consult with the internal department Heads and vendors to identify opportunities for improvements of the supply-chain network., Ensure production / dispatches should not hamper due to logistic issue. Root-cause analysis of failures and take corrective actions.
• Warehouse Management: - Develop warehouse operations systems (FG & RM) by determining product handling and storage requirements, equipment utilization, inventory, gate processes, and shipping methods. Maintain Min. & Max. Stock levels as per the defined procedures., Supervise daily warehouse activities, including quality assurance, inventory control, space management, logistics, Action on Slow moving / Dead inventory / Shelf-life Expiry material, Ensure Raw Material receipt and Dispatches and Warehouse management should be as per the defined procedures / SOP
• Cost optimisation and Logistic Control:- Verification of All Logistics Transport / Service bills as per the Agreement, Recovery of Losses from the transporter / vendor as per the agreement., Preparation of SOP / Check list, Negotiate spot vendor rates in emergency dispatches as per defined procedures, Ensure proper distribution of the business among the service provider / Transporter as per the defined policy., Evaluation of the Transporter / Service provider ., Follow Vendor registration procedure, Utilise higher capacities of vehicles, Avoid dead freights, Compliances of ISO Audit / Internal Audits / Statutory audits / RC audits and Statutory obligations, Minimise TAT of Inward and Outward movement., Ensure Accounts Department should get all the inwards bills / Service bills after verification for booking within the given time limit., No dues certificate from the transporter / Service provider
• Training and Development - Conduct trainings to solve day to day operations issues, Rotation of the Job Responsibilities to ensure work should not hamper in the absence of staff.
• MIS Report:- Stock report, Sales report, TAT report, Check list Deviation report, Transport / Service provider evaluation report, Budgeted transport cost vs actual paid / Transport cost saving

Preferred candidate profile

1) Warehouse Management

2) Export & Domestic dispatches in tanker / Flexi container / ISO Tank / Truck / Box container

3) Transport Management

4) Labor handling

SAP knowledge (Material Management / Sales & Distribution module) , Import / Export procedure knowledge, Engineering store, ISO Audit / RC audit / Customer Audit / Tanker Operation / Hazardous chemical handling