Head of the department

ROLES AND RESPONSIBILITIES OF SJF HEAD

OVERALL IN-CHARGE OF SJF & OTHER TRUSTS
(Reporting to DCFO)

1) Overall responsibility for monitoring and supervising all activities related to Donation (including donation to NGOs, Computer Donation, Book Donation, Gold Donation & School Construction in Villages), Finalization of Accounts, Accounting, Finance, Income Tax, GST (If applicable), Other Statutory Matters and Trust operations .

2) Co-ordinate with all stakeholders to obtain data and draft agenda for quarterly Social Welfare Board Meeting (SWBM)

3) Prompt action taken on instructions given in the SWBM.

4) Ensure smooth coordination among team members handling donation, accounts, finance, taxation and documentation.

5) Prompt payment of vendor bills. Escalate based on the Escalation Matrix to superiors on pending vendor bills.

6) Act as the central point of contact for escalation and resolution of any departmental issues.

7) Ownership of development of Donation Portal including Enhancements

8) Oversee processing of fresh and repeat donation applications, verification, approvals, cheque generation, and disbursement.

9) Ensure timely handling of pushbacks, rejections, and compliance with eligibility norms.

10) Guide the team in maintaining accurate records and registers as per Trust guidelines.

11) Supervise financial operations across Trusts, including accounting, payments, bank reconciliations, and investment management (if allocated).

12) Ensure statutory compliance in all financial transactions and reporting.

13) Review GL and other subsidiary ledgers on monthly basis.

14) Ensure Bank Reconciliation is completed on time.

15) Ensure Trial Balance is submitted to Mangement on time.

16) Ensure that all income tax returns, audit reports, and statutory filings of various Trusts are completed accurately and on time.

17) Coordinate with internal staff, auditors, and consultants for timely responses to notices and adherence to tax laws applicable to charitable institutions.

18) Co-ordinate with internal audit staff for bill payments including completion of measurement, etc.

19) Take action for points raised in Internal Audit and reply to auditors on the action taken

20) Preparing and circulating MIS and other related reports to the management every month within the prescribed time.

21) Monthly Checklist on Statutory Compliance & Other areas to be submitted to management within the prescribed time.

22) Ensure timely submission of financial, operational, and audit reports for internal review and statutory purposes.

23) Implement policies and process improvements as per management directives.

24) Ensure all team members are aligned with Trust objectives, compliance norms, and timelines.

25) Ensure all departments under your purview work efficiently, meet their timelines, and deliver accurate, high-quality outputs with no delays or discrepancies.

26) Handle any additional responsibilities or special assignments entrusted by the management.

27) Conduct Knowledge Sharing Session every month by reviewing the presentation prepared by staff.

28) Interact with Bankers for resolving any issues.

29) Interact with Trustees for documentation (KYC, Amendment of Policies and Procedures, Amendment of Deed, etc.) and compliance issues.

30) Interact with Corporate Office for documentation and compliance issues.

31) Obtain approval from Corporate Office before filing any Statutory Returns, Notices, Financial Statements, etc. before any Government Authorities.

32) Visit Income Tax Department, GST Department and Other Government Department and resolve issues whenever required.

Note:

The duties outlined above are illustrative and not exhaustive.Role & responsibilities

Preferred candidate profile