Head of Fund Operations – Credit Fund

ABOUT THE OPPORTUNITY Xsolla is seeking a Head of Fund Operations to stand up and run the operating machinery of the Xsolla Credit Fund. You have taken a private fund from formation through first close before, and you know the full stack: structure and LPA work with counsel, service-provider selection, LP onboarding, capital calls, valuation policy, reporting, and audit readiness. This is a builder's mandate. You will design the fund's operating playbook, run it, and document it so the fund operates to institutional standards from day one — and mentor the junior operations hires who join as the fund scales. The role reports directly to Stan Rudoi, Chief Credit Officer and Head of the Xsolla Credit Fund. ABOUT US  Xsolla is a global commerce company with robust tools and services to help developers solve the inherent challenges of the video game industry. From indie to AAA, companies partner with Xsolla to help them fund, distribute, market, and monetize their games. Grounded in the belief in the future of video games, Xsolla is resolute in the mission to bring opportunities together, and continually make new resources available to creators. Headquartered and incorporated in Los Angeles, California, Xsolla operates as the merchant of record and has helped over 1,500+ game developers to reach more players and grow their businesses around the world. With more paths to profits and ways to win, developers have all the things needed to enjoy the game. Beyond its core commerce platform, Xsolla is building a private credit fund that lends to video game studios, underwritten with a data advantage no traditional lender has: Xsolla's own payments telemetry across thousands of games. The fund is in its capital formation phase and is led by Stan Rudoi, Chief Credit Officer. This is a ground-floor opportunity to help raise a first-time fund inside a profitable, global gaming-commerce company, alongside the broader Xsolla capital markets ecosystem (Xsolla Funding Club, Xsolla SPAC 1 — Nasdaq: XSLLU, and other strategic vehicles). For more information, visit xsolla.com.

Responsibilities: Fund Formation and Structuring

Drive fund formation with external fund counsel: vehicle and jurisdiction selection, LPA and side letters, GP and management company setup, and the regulatory perimeter.

Own the LPA from the operator's seat: terms, economics, and governance mechanics — and translate them into operational reality once signed.

Service Provider Stack

Select and manage the provider stack: fund administrator, auditor, tax advisors, banking/custody, and compliance vendors — and manage them to institutional standards.

Own provider economics: negotiate scopes and fees; keep the fund's operating cost model lean and LP-defensible.

Fund Operations

Run the core machinery: capital calls and distributions, LP onboarding and KYC/AML, expense management, and cash movement controls.

Own valuation and NAV: valuation policy, NAV oversight with the administrator, and credit-fund specifics such as borrowing-base mechanics and leverage facility administration.

LP Reporting and Diligence Readiness

Build the reporting stack: quarterly reporting (ILPA-aligned), capital account statements, and LP communications infrastructure.

Keep the fund diligence-ready: DDQ responses, operational due-diligence readiness, and the operations sections of the data room — before LPs ask.

Compliance and Governance

Establish the policy framework: valuation, allocation, conflicts, and ESG/AML policies; regulatory filings with counsel; audit coordination.

Design for scrutiny: so every process has a documented owner, control, and audit trail that stands up to institutional operational due diligence.

Operating Playbook and Team Building

Codify the fund's operating playbook: documented processes, controls, and owners for every core workflow — built for operational due diligence from day one.

Scale the function: as the fund scales, build out and mentor the junior operations team (controller, fund accountants) and integrate with Xsolla's finance and legal teams.

Qualifications and Skills: Experience

7+ years in fund operations, fund CFO, or fund controllership roles at private credit or other private capital funds.

You have taken at least one private fund from formation through first close — this is the core requirement. You know what breaks, in what order, and how to prevent it.

Deep working knowledge of LPA terms, fund administration, capital call mechanics, and ILPA reporting standards.

Credit-fund specifics — leverage facilities, borrowing bases, loan administration, asset-level reporting — are a strong plus.

Skills and Competencies

Hands-on operator: comfortable being the entire operations function on day one, with providers as your leverage.

Rigorous documentation and controls discipline; you build processes that pass operational due diligence, not just processes that work.

Strong commercial judgment on provider selection, fee negotiation, and build-vs-outsource decisions.

Clear communicator who can explain fund mechanics to non-fund people — including investors, borrowers, and Xsolla leadership.

Education and Credentials

A bachelor's degree in finance, accounting, economics, or a related field; CPA, a CFA charter, or an MBA is preferred.

Benefits We are passionate about fostering a supportive environment for our team, so we prioritize the physical, mental, and emotional well-being of our employees and their families through a comprehensive Benefits Program. This includes 100% company-paid medical, dental, and vision plans, unlimited Flexible Time Off, and a personalized career roadmap for each employee. By investing in professional development through training and educational opportunities, we ensure that our team thrives both personally and professionally. Together, we’re not just building a business; we’re cultivating a community that values creativity, collaboration, and the transformative power of play. Equal Employment Opportunity Statement Xsolla is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic protected by law. We consider qualified applicants with criminal histories in accordance with the Fair Chance Act. Criminal History Consideration For the Head of Underwriting – Credit Fundposition, we will conduct a background check that may include the following: Criminal history check Employment verification Education verification Credit history check Relevance to Job Responsibilities The background check is relevant to this position because of the following role responsibilities: Handling sensitive financial information and supporting fund analytics, financial models, and deal data Accessing confidential company data Ensuring compliance with regulatory requirements Rights Under the Fair Chance Act Applicants are encouraged to inquire about their rights under the Fair Chance Act. If you have questions regarding our hiring practices, please contact careers@xsolla.com. By submitting the following job application form, you consent to Xsolla processing your data for career-related inquiries and potential employment opportunities. We process your data in accordance with this Xsolla Privacy Notice for Job Applicants. Please direct any inquiries regarding your data privacy to careers@xsolla.com.