Head Import (Domestic)

Job Purpose

To lead and manage the entire domestic procurement function for the plant, ensuring timely and cost-effective procurement of raw materials, spares, capital items and job work services. The role is responsible for inventory optimization, vendor development, procurement cost reduction, quality compliance and process improvement while ensuring uninterrupted plant operations.

1. Key Responsibilities

A. Raw Material Planning & Procurement

• Review fabric and raw material projections received from Marketing and other functions.
• Plan procurement based on projected consumption and production requirements.
• Review and approve purchase requirements and ensure timely procurement.
• Release and monitor Purchase Orders with approved vendors.
• Ensure uninterrupted availability of critical raw materials.

B. Inventory Management

• Monitor minimum and maximum inventory levels based on consumption trends.
• Analyze inventory movement and optimize stock levels.
• Prevent stock-outs as well as unnecessary inventory accumulation.
• Coordinate with Stores, Production and Planning for effective inventory control.

C. Procurement Cost Reduction

• Negotiate with vendors to achieve competitive prices and volume discounts.
• Monitor market price trends for key raw materials.
• Identify alternate sources/vendors for cost reduction.
• Drive Value Engineering / Value Analysis initiatives.
• Monitor and update approved purchase prices in ERP.

D. Vendor Development & Management

• Identify, evaluate and develop new vendors.
• Conduct vendor assessment and performance reviews.
• Upgrade vendors with respect to quality, cost and delivery performance.
• Monitor incoming material non-conformities and ensure corrective actions.
• Build long-term strategic relationships with key suppliers.

E. Job Work Management

• Identify and finalize suitable job-work vendors.
• Evaluate job-work vendors on cost, quality and delivery.
• Monitor vendor performance and drive continuous improvement.
• Ensure timely availability and delivery of job-work materials/services.

F. Freight & Logistics Cost Management

• Monitor premium/express freight costs related to raw material procurement.
• Analyze reasons for premium freight and take corrective actions.
• Coordinate with vendors and logistics partners to ensure timely deliveries while controlling freight costs.

G. Spares & Capital Procurement

• Ensure timely procurement of critical machine spares and capital items.
• Coordinate with Maintenance, Engineering and other departments for requirements.
• Conduct techno-commercial evaluation and comparison of capital equipment.
• Ensure timely delivery and commercial closure of critical purchases.

H. Quality & Compliance

• Ensure effective implementation of Quality Management Systems within the Purchase function.
• Ensure availability and compliance of MSDS for applicable materials.
• Ensure procurement processes comply with applicable statutory, safety and organizational requirements.

I. Team Management & Development

• Lead and manage the Purchase team.
• Define responsibilities and monitor performance of team members.
• Develop and train subordinates to improve procurement capabilities.
• Promote employee engagement, motivation and continuous improvement within the department.

2. Key Skills Required

Procurement & Functional Skills

• Domestic Procurement / Strategic Sourcing
• Raw Material Procurement
• Purchase Planning
• Inventory Management
• Vendor Development & Management
• Supplier Negotiation
• Cost Reduction & Value Engineering
• Market Price Analysis
• Job Work Management
• Spares & Capital Procurement
• Purchase Order Management
• Techno-Commercial Evaluation
• Freight Cost Optimization
• ERP / Procurement Systems
• Quality Management Systems
• MSDS & Statutory Compliance

Managerial Skills

• Strategic Procurement
• Team Leadership
• Vendor Relationship Management
• Negotiation & Influencing
• Cost & Commercial Acumen
• Analytical & Decision-Making Skills
• Cross-functional Coordination
• Problem Solving
• Planning & Execution
• People Development