Head - Administration

Responsibilities:

Administration:

- Oversee and manage the administrative functions of all premises (except HO - Mumbai) owned or leased by the organization.

- Ensure a safe, clean, and conducive working environment for all employees.

- Develop and implement policies and procedures related to facilities management, including maintenance, security, and housekeeping.

Procurement:

- Lead the procurement function, including sourcing, negotiations, and vendor management.

- Develop and implement procurement policies in adherence to organizational guidelines.

- Ensure cost-effectiveness, quality, and timely delivery of goods and services.

Team Leadership:

- Build and lead a competent team to manage administration and procurement activities.

- Provide guidance, mentorship, and regular training to the team.

Compliance:

- Ensure compliance with all relevant laws and regulations related to administration and procurement.

- Identify and mitigate risks associated with facilities management and procurement processes.

- Serves as an internal control point for ethics and improprieties, allegations, complaints.

- Monitor and audit compliance in synch with legal regulations.

- Investigate cases from the departure from the code of conduct and administer punitive action for violation of ethical codes of conduct.

- Responsible for Whistle Blower complaints.

- Provide advice on governance issues.

- Spearhead with the legal department or judiciary for managing employee grievance.

Budget Management:

- Collaborate with finance teams to develop and manage budgets for administration and procurement activities.

- Monitor and control expenditures within approved budget limits.

Qualifications:

- Minimum of a graduate degree.

- At least 15-20 years of relevant experience, with a significant portion in a leadership role.

- Prior experience in defence services will be highly regarded.

- Proven track record in effectively managing large-scale administration and procurement functions.

- Strong leadership and team management skills.

- Excellent communication and interpersonal abilities.