Group Registrar

Group Registrar – Higher Education

Company: Propel – A part of upGrad

Location: Gurugram, Haryana

Experience: 15+ years in Higher Education / Academic Administration

Qualification: Master's degree required; PhD preferred

Travel: 30–40%

Compensation: Open to Discussion

Employment Type: Full-time

Industry: Higher Education / EdTech

About Propel

Propel is a part of upGrad, one of India's leading higher education and workforce development platforms. As part of the upGrad ecosystem, Propel works with institutions and education stakeholders to drive high-quality academic outcomes, institutional excellence, and scalable higher-education initiatives.

About the Role

Propel is looking for an experienced and accomplished Group Registrar to lead academic administration, regulatory compliance, accreditation, governance, and institutional coordination across multiple colleges/campuses.

The ideal candidate will be a senior academic administrator with 15+ years of experience in higher education, with strong and demonstrable expertise in NAAC accreditation, UGC/AICTE compliance, university liaison, academic governance, and multi-campus administration.

This is a strategic leadership position requiring close collaboration with institutional leadership, Principals, Deans, IQAC teams, faculty, universities, regulatory authorities, and other key stakeholders.

Key Responsibilities

Academic Administration & Governance

• Lead and oversee academic administration and governance across multiple colleges/campuses.
• Develop, implement, and strengthen academic policies, processes, and governance frameworks.
• Ensure adherence to academic regulations, institutional policies, and statutory requirements.
• Work closely with Principals, Deans, Heads of Departments, faculty, and academic leadership.
• Standardize academic administration processes and best practices across campuses.
• Support senior leadership on academic planning, governance, and institutional decision-making.

NAAC Accreditation & Quality Assurance

• Lead end-to-end NAAC accreditation and re-accreditation cycles across institutions.
• Drive institutional preparedness, documentation, data collection, evidence management, and accreditation submissions.
• Oversee preparation of SSR, AQAR, and other relevant accreditation documentation.
• Work closely with IQAC and academic teams to ensure compliance with NAAC requirements.
• Drive continuous quality improvement and accreditation-readiness initiatives.
• Coordinate accreditation visits, peer-team interactions, audits, reviews, and related activities.

UGC / AICTE & Regulatory Compliance

• Ensure compliance with applicable UGC, AICTE, and other statutory/regulatory requirements.
• Monitor changes in higher-education regulations and translate them into actionable institutional requirements.
• Oversee regulatory documentation, reports, submissions, approvals, and renewals.
• Coordinate statutory inspections, audits, approvals, permissions, and regulatory correspondence.
• Ensure timely submission of mandatory reports and institutional data.
• Identify compliance gaps and drive corrective actions with relevant stakeholders.

University & Regulatory Liaison

• Act as a senior point of contact with affiliated/partner universities and regulatory authorities.
• Develop and maintain strong relationships with universities, accreditation bodies, statutory authorities, and other relevant stakeholders.
• Manage university-related processes including affiliations, approvals, examinations, academic calendars, and statutory requirements.
• Coordinate with external stakeholders during inspections, audits, accreditation exercises, and regulatory reviews.
• Represent Propel/institutional leadership in relevant academic and regulatory forums when required.

Multi-Campus Academic Operations

• Provide academic governance and administrative oversight across multiple colleges/campuses.
• Ensure consistency in academic policies, processes, documentation, and compliance standards.
• Establish cross-campus reporting and monitoring mechanisms.
• Identify operational and compliance gaps and drive improvements.
• Travel across campuses and institutions as required to review academic administration and compliance.

Academic Records, Documentation & Reporting

• Oversee the accuracy, integrity, and completeness of academic and statutory records.
• Establish robust systems for maintaining regulatory, accreditation, academic, and governance documentation.
• Review academic reports, compliance dashboards, institutional data, and supporting documentation.
• Ensure institutional readiness for regulatory inspections, audits, and accreditation exercises.
• Maintain strong documentation and audit trails across campuses.

Leadership & Stakeholder Management

• Partner with senior leadership, Principals, Deans, IQAC, academic heads, faculty, and administrative teams.
• Build a strong culture of academic governance, compliance, quality assurance, and continuous improvement.
• Lead, mentor, and develop academic administration and compliance teams.
• Drive accountability for regulatory submissions, accreditation milestones, and academic governance initiatives.
• Present key academic governance, accreditation, and compliance updates to senior management.

Required Experience

• 15+ years of relevant experience in higher education, academic administration, university administration, institutional governance, or a related field.
• Experience in a senior academic administration role such as Registrar, Deputy Registrar, Associate Registrar, Dean – Administration, Director – Academic Administration, or equivalent.
• Strong hands-on experience managing NAAC accreditation/re-accreditation cycles.
• Demonstrated experience with UGC and AICTE regulations and compliance.
• Experience working with universities, accreditation agencies, regulatory authorities, and statutory bodies.
• Proven experience managing multi-campus or multi-institution academic administration.
• Strong understanding of the Indian higher-education regulatory and accreditation ecosystem.
• Experience leading cross-functional academic and administrative teams.

Educational Qualification

• Master's degree in Education, Management, Academic Administration, Social Sciences, or a relevant discipline.
• PhD preferred.

Preferred Candidate Profile

Candidates with the following experience will be particularly relevant:

• Successfully led multiple NAAC accreditation/re-accreditation cycles.
• Managed academic administration across multiple colleges, universities, or campuses.
• Strong working knowledge of UGC, AICTE, NAAC, IQAC, SSR, AQAR, and institutional quality-assurance frameworks.
• Experience managing university affiliations, regulatory approvals, inspections, and statutory requirements.
• Strong stakeholder relationships with universities, accreditation agencies, and regulatory bodies.
• Experience building institutional processes for accreditation readiness and continuous quality improvement.
• Proven ability to work with senior academic leadership and governing bodies.

Key Competencies

• Academic Governance
• NAAC Accreditation & Re-accreditation
• UGC Compliance
• AICTE Compliance
• University Liaison
• Regulatory Affairs
• Institutional Quality Assurance
• IQAC Management
• Multi-Campus Administration
• Academic Operations
• Accreditation Documentation
• Statutory Compliance
• Stakeholder Management
• Institutional Policy & Process Development
• Leadership & Team Management
• Strategic Planning
• Audit & Inspection Readiness

Travel

The role requires approximately 30–40% travel across campuses, institutions, universities, regulatory bodies, and other stakeholder locations.

What Success Looks Like

The successful candidate will help ensure:

• Strong and consistent academic governance across campuses.
• Timely and effective regulatory compliance.
• Successful management of NAAC accreditation/re-accreditation processes.
• Effective coordination with universities and regulatory authorities.
• Robust academic, statutory, and accreditation documentation.
• Standardized academic administration processes across institutions.
• Continuous improvement in institutional quality and academic governance.

Apply

If you are a senior higher-education professional with extensive experience in NAAC accreditation, UGC/AICTE compliance, university liaison, and multi-campus academic administration, we would like to hear from you.