Graduate Trainee - General Affairs (Procurement)

Purpose of the Position

To support end-to-end procurement activities for General Affairs, India covering vendor management, cost analysis, approvals and related MIS/backend administration across PAN India branch locations.

Job Responsibilities

• Requirement gathering from user departments and floating RFQs to empaneled and new vendors.
• Obtaining cost proposals, preparing cost comparison sheets and supporting negotiations with vendors.
• Processing EWF / E-Memo approvals and release of Purchase Orders as per internal procedures.
• Vendor onboarding and lifecycle management registration, MSME, DMARC, due diligence and periodic document follow-ups.
• Coordinating legal and compliance checks on vendor agreements, AMCs and related documentation.
• Vendor benchmarking, savings analysis and preparation of recommendation decks for recurring and non-recurring procurements.
• Tracking deliverables per procurement – PO raised, delivery due dates and payment status; follow-up with vendors and internal teams.
• Issuance and record maintenance of chops, ID cards, business and visiting cards, including employee / GB ID coordination.
• Maintaining Vendor Database, MIS on volumes issued, inventory trackers and standardized templates for future procurement cycles.
• Coordination with internal and external stakeholders, including branches, for procurement and general affairs requirements.
• Bringing initiatives or Introducing new ideas for more improvement in the procurement process for a seamless & timely procurement & deliverables.

Required Skills & Competencies:

• Attention to detail and accuracy
• Analytical and problem-solving mindset
• Negotiation and interpersonal skills
• Effective time management and prioritization
• MS Office (Outlook, Excel, PowerPoint, Word)
• Academic background in Commerce / Business / Supply Chain Management

Other Considerations

• Ensure that defined procurement procedures, approval matrix and associated controls are followed.
• Maintain confidentiality of vendor pricing and commercial information.
• Ability to work in teams and support PAN India branch requirements.