Government Empanelment & Documentation Executive

Company: Jeena Sikho Lifecare Ltd.
Job Title: Government Empanelment & Documentation Executive
Department: Government Business / Documentation
Location: Zirakpur
Employment Type: Full-Time
Working Days: 6 Days a Week
Budget:upto 45k (Experienced candidates with No salary bar)

Job Overview

We are looking for a detail-oriented Government Empanelment & Documentation Executive to manage documentation, government registrations, empanelments, tender submissions, and vendor registration processes.

The candidate will be responsible for preparing accurate documentation, completing online submissions, coordinating with internal departments, and maintaining proper records of government applications and approvals.

Key Responsibilities

• Prepare and compile documents required for government empanelments, tenders, and vendor registrations.
• Handle GeM registrations, online applications, portal submissions, and document uploads.
• Manage registrations on government and other e-procurement portals.
• Maintain company documents, certificates, declarations, affidavits, agreements, and statutory records.
• Review tender and empanelment requirements and eligibility criteria.
• Ensure all submissions are complete, accurate, and submitted within deadlines.
• Coordinate with HR, Finance, Legal, Operations, and other departments to collect required documents.
• Prepare document checklists for tenders, empanelments, and registrations.
• Track submission deadlines, clarification requests, application status, approvals, and renewals.
• Follow up on pending applications and coordinate with concerned departments/portal authorities.
• Maintain organised physical and digital records of all submissions, approvals, registrations, and renewals.
• Maintain an updated database/MIS of government empanelments and tender applications.
• Ensure timely renewal of registrations, certificates, and empanelments.
• Support the Government Business/BD team with documentation and proposal requirements.

Required Experience

• 3-5 years of relevant experience in:
• Government Empanelment
• Tender Documentation
• Vendor Registration
• Government/Institutional Documentation
• Back-Office Documentation
• E-Procurement
• Working experience with GeM and other e-procurement portals will be preferred.

Educational Qualification

• Graduate in any discipline.
• Knowledge of government tendering and documentation processes will be an added advantage.

Required Skills

Government Empanelment | Tender Documentation | GeM Portal | Vendor Registration | E-Procurement | Document Management | MS Excel | MS Word | Online Portal Handling | MIS Reporting | Compliance Documentation | Written Communication

Key Competencies

• Excellent attention to detail.
• Strong documentation and organisational skills.
• Good written and verbal communication.
• Ability to understand tender and empanelment requirements.
• Strong follow-up and coordination skills.
• Ability to manage multiple submissions and deadlines.
• Good knowledge of MS Office.
• Ability to maintain confidential company documents.

Key Performance Indicators

• Accuracy and completeness of submissions
• Timely completion of registrations and empanelments
• Number of successful applications/submissions
• Timely document collection from internal departments
• Proper maintenance of government documentation
• Timely tracking of renewals and application status
• Accuracy of MIS and records.