Global Mobility Specialist

ABOUT US

Rivian and Volkswagen Group Technologies is a joint venture between two industry leaders with a clear vision for automotive’s next chapter. From operating systems to zonal controllers to cloud and connectivity solutions, we’re addressing the challenges of electric vehicles through technology that will set the standards for software-defined vehicles around the world.

The road to the future is uncharted. By combining our expertise across connectivity, AI, security and more, we’ll map a new way forward. Working together, we’ll create a future that’s more connected, more intelligent, more sustainable for everyone.

ROLE SUMMARY

Rivian and Volkswagen Group Technologies (RV Tech) is seeking a highly organized and detail-oriented Global Mobility & Immigration Coordinator to provide critical operational support across our expanding global talent ecosystem. In this foundational role, you will act as the operational engine supporting two primary pillars of our team: Global Relocation & Assignments and End-to-End Immigration.

This role is an exceptional opportunity for an HR professional looking to deeply specialize in global mobility within a fast-paced, cutting-edge joint venture. You will sit at the intersection of employee experience and corporate compliance, assisting with day-to-day case tracking, external vendor coordination, immigration filings, and expat logistics. The ideal candidate brings a solid foundation in general HR operations, unmatched organizational skills, and an empathetic approach to supporting employees navigating major life and career transitions. This role has a flex 3 days a week onsite schedule and is based out of our Palo Alto, CA office.

RESPONSIBILITIES

• Immigration & Compliance Support

  • Case Tracking & Execution: Assist with the day-to-day administration of a growing global immigration caseload (US, Canada, and Europe), ensuring all milestones are tracked accurately.

  • Filing & Quality Control: Review immigration filings for content, data accuracy, and completeness before submission.

  • Compliance Maintenance: Maintain Public Access Files (PAF) and internal immigration records in strict compliance with DOL, USCIS, and international regulatory bodies.

  • Vendor Coordination: Act as a daily point of contact for external immigration counsel to route documents, follow up on outstanding cases, and track SLAs.

  Relocation & Global Assignment Support

  • Expat Logistics Assistance: Support the operationalization of RV Tech expat policies, helping coordinate housing, schooling, transport, and onboarding logistics for international arrivals.

  • High-Touch Customer Service: Serve as a responsive first line of contact for relocating employees and candidates, answering foundational policy questions with empathy and clarity.

  • Data & Dashboard Management: Maintain internal dashboards and trackers detailing assignment costs, visa expiration timelines, and overall headcount metrics for leadership.

  • Financial & Payroll Admin: Assist with the collection of compensation and benefits data required for shadow payroll processing and year-end tax equalization workflows.

QUALIFICATIONS

Minimum Qualifications:

• Experience: 2+ years of foundational experience in Human Resources, Talent Acquisition, or HR Operations. (Prior specialized experience in mobility or immigration is a plus, but not required).

• Education: Bachelor’s degree in Human Resources, Business Administration, International Relations, or equivalent practical experience.

• Operational Excellence: Proven ability to manage a high volume of administrative tasks and cases simultaneously without sacrificing detail or accuracy.

• Communication Skills: Exceptional written and verbal communication skills; ability to handle sensitive, confidential employee data and stressful relocation situations with high emotional intelligence.

• Tech Savvy: Proficient with core HRIS/People Systems, Applicant Tracking Systems (ATS), and standard data tracking tools (Excel, Smartsheet, or proprietary case management software).

Preferred Qualifications

• Exposure to Mobility/Immigration: Familiarity with standard US visa types (H-1B, L-1, TN) or basic corporate relocation concepts.

• Matrixed Environment: Experience working within tech companies, joint ventures, or highly matrixed organizations.

• Process Improvement: A track record of identifying opportunities to streamline or automate repetitive administrative workflows.

TOTAL REWARDS

Full-time positions include base salary, eligibility for an annual performance bonus, and eligibility for equity.

In addition to base salary, Rivian and Volkswagen Group Technologies offers benefits tailored to the local market. For more information on the benefits available for full-time employees, check out our Global Benefits Site https://rvtech.mybenefits.life.

External candidates can apply for this role through the Rivian and Volkswagen Group Technologies careers site (https://rivianvw.tech/#careers). If you are a current employee, please apply through our internal job board https://app.ashbyhq.com/internal/job-board/b10a9912-eb45-4a84-9a34-84b2a459923a.

EQUAL OPPORTUNITY

Rivian and Volkswagen Group Technologies is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law. We are also committed to ensuring compliance with all applicable fair employment practice laws regarding citizenship and immigration status.

Rivian and Volkswagen Group Technologies is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

CANDIDATE DATA PRIVACY

Rivian and Volkswagen Group Technologies” may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian and Volkswagen Group Technologies may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) record keeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.

Rivian and Volkswagen Group Technologies may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian and Volkswagen Group Technologies affiliates; and (iii) Rivian and Volkswagen Group Technologies’ service providers, including providers of background checks, staffing services, and cloud services.

Rivian and Volkswagen Group Technologies may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.

If you provide a mobile telephone number as part of your application or during the recruitment process, Rivian and Volkswagen Group Technologies may use that number to contact you via SMS text message for recruitment-related purposes, including scheduling, logistics, and status updates. Message and data rates may apply. You may opt out of SMS communications at any time by replying STOP to any text message you receive from us. Consent to receive SMS messages is not a condition of applying for or being considered for employment.

Please see our Candidate Data Privacy Notice (English) https://assets.ctfassets.net/2md5qhoeajym/53otRWdzXPzSdWPgiel5T/07c61b0eed2d91f2f403f788fd20d315/RVTech_Candidate_Data_Privacy_Notice_-_Nov_2024.pdf and Candidate Data Privacy Notice (Serbian) https://assets.ctfassets.net/2md5qhoeajym/40xUZMehbGToclkLqWXW0E/eb5b553bd8af7c607066253fbb227bda/RVTech_Candidate_Data_Privacy_Notice_-_Nov_2024_Serbian.pdf for more information.

--

Please note this job posting represents an open, active vacancy. Additionally, we are not currently accepting applications from third party application services.