Global Mobility Payroll Operations Specialist

Country: India

Location: Bengaluru, Karnataka, India

Role Summary

The Global Mobility Payroll Operations Specialist reports to the Global Mobility Payroll and Tax Operations Lead and is responsible for U.S. and global mobility payroll governance support, compliance, and administration. This role ensures that mobility-related compensation is accurately calculated, reported, and recorded throughout the employee lifecycle, including pre-assignment, during assignment, and post-assignment periods. The position plays a critical role in supporting compliant global mobility programs through close coordination with internal stakeholders, external providers, and payroll teams.

Key Responsibilities

Global Mobility Payroll Governance Compliance

• Oversee U.S. payroll governance related to globally mobile employees, ensuring compliance with federal, state, and local regulations.
• Maintain global payroll governance standards for mobility programs across multiple jurisdictions.
• Ensure ongoing compliance for shadow payroll arrangements in home and host locations.
• Govern and manage Certificates of Coverage, ensuring proper social security compliance for international assignments.
• Support and execute year-end payroll processes, including mobility-specific reporting requirements.

Compensation Reporting Processing

• Prepare and manage global compensation data collection for mobile employees.
• Ensure accurate reporting and issuance of W-2 and W-2C forms, including corrections as required.
• Develop detailed compensation breakdowns for domestic assignments (pre- and post-assignment) and international assignments (during the assignment period).
• Prepare and validate Gross Statements of Earnings (GSoEs) for assignees.
• Calculate and process imputed income related to mobility benefits.

Mobility-Related Payments Expenses

• Administer and track payroll-related mobility expenses, including relocation management company expenses, housing benefits, tax payments and tax gross-ups, and tax preparation fees.
• Manage claim of right adjustments and related payroll corrections.
• Process and coordinate tax notice payments in partnership with tax advisors and payroll teams.

Mobility Compensation Administration

• Deliver end-to-end mobility payroll processing, ensuring accurate and timely payroll outcomes.
• Administer shadow payroll operations, including data coordination, calculations, and reconciliations.
• Partner with internal HR, Global Mobility, Tax, and Payroll teams to resolve discrepancies and maintain data integrity.

Qualifications Skills (Suggested)

• 8+ Experience in global mobility payroll, international assignments, or expatriate compensation
• Strong knowledge of U.S. payroll compliance and mobility-related tax concepts
• Familiarity with shadow payrolls, imputed income, and year-end reporting
• High attention to detail with strong analytical and reconciliation skills
• Ability to manage multiple stakeholders and complex data across countries
• Experience working with external vendors (e.g., payroll providers, tax advisors, RMCs)

Work Environment

• Cross-functional, global environment with regular interaction with payroll, tax, HR, and mobility professionals
• High-volume, deadline-driven role with peak activity during year-end cycles