Global Buildings Tender Excellence Support Team Administrator - Mumbai

Global Buildings Tender Excellence Hub SharePoint Administrator - Mumbai

Responsibilities

• Assume full responsibility for the governance, control and ongoing maintenance of the Global Buildings Tender Excellence Hub SharePoint site, ensuring that all hosted information is accurate, current, relevant and aligned with organisational standards. This includes routinely reviewing site content, validating document versions, and implementing updates to maintain a high-quality and reliable central resource for bid and sales teams.
• Proactively identify, source and collect new and updated material by collaborating closely with Service Line and Spearhead G&S Leads, geographic tender teams, Bid Managers and other sales-focused stakeholders. Ensure the Hub comprehensively reflects the full breadth of expertise, capability and collateral required to support successful bid development, proposal writing and sales activities across the business.
• Manage the upload, cataloguing, tagging and archiving of content - including exemplar bid submissions, capability materials, boilerplate text, project summaries and sales collateral - provided by subject matter experts and other contributors. Ensure all documents follow correct naming conventions, metadata requirements and store in appropriate libraries to facilitate efficient search and retrieval by users.
• Provide support for the development of bid- and sales-related content, such as capability statements, exemplar project descriptions, standard responses and other supporting documentation. Assist in formatting, refining and organising materials to ensure consistency with corporate branding and quality expectations.
• Continuously enhance the structure, usability and functionality of the SharePoint site, identifying opportunities for improved user experience through layout refinements, navigation simplification, and application of SharePoint features or workflows. Where appropriate, explore and pilot alternative digital tools or platforms to optimise information sharing and collaboration.
• Produce and distribute usage, activity and engagement reports on a regular or ad-hoc basis, analysing user metrics to understand patterns, highlight issues, and inform future site improvements or training needs.

Qualifications

• 4-6 years of experience in a support, coordination, or administrative role, ideally within tendering / bidding / proposals.
• Construction or buildings sector
• Engineering or technical services environment
• Global/multinational corporate teams
• Experience supporting end-to-end tender processes (RFI, RFQ, RFP stages) is a strong advantage.
• Excellent understanding and experience of SharePoint and other complementary systems/software such as Microsoft Dynamics CRM, PowerBI, Aconex CoPilot/other AI tools, all Microsoft Office Software (PowerPoint, Excel, Word) and Adobe Suite (preferred but not essential)
• Excellent organisational skills.
• Excellent communication / interpersonal skills
• Experience with ISO standards (especially ISO 9001 for quality management).
• Fluent English as a minimum.

Details

• Location: Mumbai, India
• Job Type: Full-time

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.