Global Admin Coordinator - Audit

The Audit Coordinator is responsible for working directly with the Global Audit Coordination, Sr. Manager to primarily monitor and manage the Quality & Compliance Audit Program.

This position works closely with Project Managers and Project Sponsors, generating documents, proactively tracking, and reporting, and providing administrative and clerical support as needed.

Essential Functions:

• Take primary responsibility for Audit Coordination and related activities, and to effectively support, Global Audit Coordination, Senior Manager, Project Managers and Sponsors according to current ProPharma best practices.
• Effectively and proactively communicate with Project Managers and Sponsors, regarding contract documents, proposals, assignment letters, purchase orders, change orders and other contract modifications.
• Responsible for generation of documents including contract documents (NDA/CDA), proposals, change orders, affiliate agreements and assignment letters.
• Responsible for audit setup in DOT and Workday, support, time and expense review and approval, and invoice review and approval.
• Be an active participant in the Project Management of large audit projects.
• Develop, generate and/or maintain audit/project reports including the audit tracking log, personnel plan and utilization reports.
• Ensure all correct documentation is in place prior to the commencement of the project in accordance with SOPs and or client training requirements.
• Assist Global Audit Coordination, Senior Manager, , Project Managers and Sponsors with specific project reporting needs.
• Other duties as assigned.

Necessary Skills and Abilities:

• Proficient computer knowledge and computer keyboarding skills including intermediate proficiency in Microsoft Office Suite to create client documents and reports.
• Intermediate database skills to enter and retrieve information from multiple databases including ProPharma CRM and ProPharma Accounting/Project Management software.
• Flexibility and adaptability to meet changing needs of the group.
• Strong verbal, written and interpersonal communication skills.
• Strong organization and prioritization skills; with strong attention to detail.
• Ability to work independently and within a team.
• Detail oriented to create documents and reports.
• Able to project professionalism and maintain composure in handling difficult situations and in times of stress.
• Exceptional customer service skills.

Educational Requirements:

• Required: Associate degree or equivalent work experience

Experience Requirements:

• Required: Experience in work related customer service function
• Required: Computer data entry experience
• Required: Excellent proficiency with Microsoft Office Suite (Microsoft Access, Outlook, Word, Excel)
• Preferred: 2 years of experience in related field of expertise or 2 years of administrative experience
• Preferred: Experience within the Pharmaceutical/Medical Device Industry

WORKING HOURS: UK Hours is best with some flexibility