Front Office Receptionist

The core responsibilities for the job include the following:

Front Office Management:

• Serve as the first point of contact for visitors, clients, and stakeholders, ensuring a warm and professional welcome.
• Handle incoming calls, emails, couriers, and visitor coordination with efficiency and professionalism.
• Maintain reception areas, meeting rooms, and common spaces in an organized and presentable manner.
• Coordinate hospitality arrangements for employees and guests.

Administrative Support:

• Oversee day-to-day office administration and ensure seamless operational flow.
• Liaise with vendors, housekeeping, facility management teams, and office suppliers.
• Maintain organized records of office documents, invoices, contracts, and administrative trackers.
• Support travel bookings, expense reimbursements, and coordination of office events and activities.
• Ensure timely execution of administrative processes and escalate issues when necessary.

Executive Calendar and Coordination:

• Manage calendars, appointments, and meeting schedules for C-level executives.
• Coordinate internal and external meetings, including cross-time-zone scheduling when required.
• Schedule interviews, leadership meetings, business reviews, and client interactions.
• Track meeting priorities, send reminders, and ensure timely follow-ups.
• Assist leadership with travel arrangements, itineraries, and meeting logistics.

Requirements:

• Bachelor's degree in business administration, commerce, management, or a related field.
• 1-5 years of proven experience in front office, administration, or executive coordination roles.
• Excellent verbal and written communication skills in English (Hindi proficiency is a plus).
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint) and calendar management tools.
• Professional demeanor with strong stakeholder management and interpersonal skills.
• Ability to maintain confidentiality and exercise discretion when working with senior leadership.

Preferred Attributes:

• Prior experience supporting senior management or C-suite executives.
• A background in professional services, finance, consulting, or accounting industries is highly desirable.
• Strong problem-solving abilities and a solutions-oriented mindset.
• High sense of ownership, accountability, and attention to detail.
• Positive attitude with the ability to work independently and as part of a team.