Front Office Executive

Job Summary

We are looking for a professional, well-organized, and customer-oriented Front Office Executive to manage front desk operations and provide administrative support in an IT company. The ideal candidate should have experience in handling visitors, managing calls, coordinating meetings, and supporting day-to-day office administration.

Key Responsibilities

• Welcome and assist visitors, clients, and business associates professionally.
• Handle incoming and outgoing calls, emails, and general inquiries.
• Manage visitor registration and maintain visitor records.
• Coordinate meetings, conference rooms, and interview schedules.
• Assist the HR and Administration teams with employee and candidate coordination.
• Manage courier services, incoming and outgoing mail, and office documentation.
• Maintain office supplies and coordinate with vendors for administrative requirements.
• Support employee onboarding activities and maintain basic administrative records.
• Ensure the reception area and meeting rooms are neat and well-organized.
• Coordinate with internal IT, HR, and other departments for smooth office operations.

Required Skills and Qualifications

• Graduate in any discipline.
• 13 years of experience as a Front Office Executive, Receptionist, or Admin Executive, preferably in an IT company.
• Excellent verbal and written communication skills.
• Proficiency in MS Office, including Word, Excel, and Outlook.
• Good organizational, multitasking, and interpersonal skills.
• Professional appearance and a positive attitude.
• Ability to handle confidential information and work in a fast-paced corporate environment.

Preferred Candidate Profile

• Prior experience working in an IT company or corporate office.
• Familiarity with visitor management systems and meeting room scheduling tools.
• Strong customer service and coordination skills.
• Immediate joiners or candidates with a short notice period may be preferred.