Front Office Executive

Role & responsibilities:

1. Visitor Management

• Greet and assist visitors, clients, and guests professionally.
• Maintain the visitor log and issue visitor passes.

2. Reception Management

• Manage the front desk and ensure a welcoming environment.
• Handle incoming calls and direct them to the appropriate departments.

3. Employee Support

• Assist employees with general administrative and facility-related queries.
• Coordinate meeting room bookings and visitor arrangements.

4. Communication & Coordination

• Receive, sort, and distribute courier packages, mail, and documents.
• Coordinate with vendors, housekeeping, security, and other support teams.

5. Office Administration

• Maintain records, registers, and front office documentation.
• Monitor office supplies and raise replenishment requests when required.

6. Meeting & Event Support

• Arrange refreshments and logistics for meetings and events.
• Ensure meeting rooms are ready and properly maintained.

7. Facility Coordination

• Report maintenance issues and coordinate with the facility team for resolution.
• Ensure cleanliness and upkeep of the reception and common areas.

8. Compliance & Safety

• Follow company policies and security procedures.
• Assist during emergency situations and evacuation procedures.

Key Skills Required

• Excellent communication and interpersonal skills
• Professional appearance and etiquette
• Customer service orientation
• Basic computer knowledge (MS Office, Email, etc.)
• Good organizational and multitasking abilities

Preferred candidate profile: Female Candidates only