Front Office Executive

Job Summary

We are looking for a Front Office & Purchase Executive to manage front office operations and provide support in day-to-day purchase, vendor coordination, invoice verification, bill submission, and general administrative activities .

Preferred candidate profile

• Manage front office operations, visitor management, incoming calls, emails, courier, and correspondence.
• Handle day-to-day purchase requirements for office and administrative needs.
• Obtain quotations from vendors and prepare comparative statements.
• Coordinate with vendors for quotations, purchase orders, delivery, and invoices.
• Verify vendor invoices/bills against purchase orders, quotations, delivery challans, and supporting documents.
• Submit verified bills/invoices to the Accounts/Finance team for payment processing.
• Follow up with Finance and vendors regarding pending bills and payments.
• Maintain purchase records, vendor details, quotations, invoices, and supporting documents.
• Monitor office stationery, consumables, and other administrative requirements.
• Coordinate housekeeping, maintenance, courier, security, and other office services.
• Ensure purchases are made as per company policies and approval procedures.
• Support HR & Admin activities, meetings, events, and other administrative requirements.
• Maintain proper documentation and records of all purchases and expenses.