Front Office Executive

We're Hiring | Front Office & Administration Executive

Location: Gurgaon, Haryana
Company: Fresenius Kabi GBS
Role: Front Office & Administration Executive
Experience: 2-5 Years
Qualification: Graduate in Any Discipline
Preferred: Diploma/Certification in Administration, Hospitality, Travel Management, or related field
CTC: Up to 4 LPA
Employment Type: 1-Year Contract

Key Responsibilities

Front Office & Reception Management

Manage the front desk and serve as the first point of contact for visitors, employees, vendors, and clients
Handle calls, emails, couriers, and visitor management processes
Coordinate meeting room bookings and visitor passes
Maintain a professional and welcoming reception area

Guest & Visitor Management

Welcome guests and ensure a seamless experience
Coordinate refreshments, transportation, and accommodation arrangements
Liaise with internal stakeholders for visitor meetings

Housekeeping & Facilities Coordination

Ensure cleanliness and upkeep of office premises
Coordinate with housekeeping and facility vendors
Manage office consumables and maintenance activities

Travel & Visa Management

Arrange domestic and international travel bookings
Coordinate flights, hotels, local transportation, and itineraries
Support visa applications and travel documentation
Liaise with travel agencies and visa service providers

Employee Engagement Activities

Coordinate birthday celebrations and employee events
Support festival celebrations and workplace engagement initiatives
Assist in organizing wellness and cultural programs

Administrative Support

Manage office supplies and procurement requests
Handle courier and document dispatch activities
Maintain vendor records and administrative documentation

Skills Required

Excellent verbal & written communication skills
Strong customer service orientation
Professional personality and stakeholder management skills
Knowledge of travel booking portals and ticketing processes
Familiarity with visa documentation and international travel coordination
Proficiency in MS Excel, Word, Outlook & PowerPoint
Strong organizational and multitasking abilities

Why Join Fresenius Kabi GBS?

Work with a leading global healthcare organization
Exposure to administration, facilities, travel, and employee engagement functions
Collaborative and inclusive work culture
Opportunity to interact with leadership and global stakeholders

Interested candidates can share their updated resume at [email removed]