Front Office Executive

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Front Office Executive

To perform Front office responsibility successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Responsibilities:

• Greet and welcome guests as soon as they arrive at the office

• Direct visitors to the appropriate person and office

• Answer, screen and forward incoming phone calls

• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms and brochures)

• Provide basic and accurate information in-person and via phone/email

• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

• Order front office supplies and keep inventory of stock

• Update calendars and schedule meetings

• Arrange travel and accommodations, and prepare vouchers

• Perform other clerical receptionist duties such as filing, photocopying, transcribing.

Required Job Skills:

• Proficiency in Microsoft Office Suite.

• Hands-on experience with office equipment (e.g. - Computer and printers)

• Professional attitude and appearance.

• Strong written and verbal communication skills.

• Ability to be resourceful and proactive when issues arise.

• Excellent organizational skills

• Multitasking and time-management skills, with the ability to prioritize tasks.