Front Office Executive

1. Job Purpose
The Front Office Coordinator will manage front office operations while supporting physical security administration. The role is responsible for employee and visitor access management, ID badge administration, visitor processing, security documentation, record maintenance, reception services, and coordination with Security, Facilities, HR, and business teams.

2. Key ResponsibilitiesFront Office & Reception
• Welcome employees, visitors, vendors, and guests in a professional manner.
• Manage reception, telephone calls, emails, and general enquiries.
• Coordinate meeting room bookings and visitor arrivals.
• Overall administration of the Reception Area.
Badge & Access Management
• Issue new employee ID/access badges after receiving approved requests.
• Receive and then inform Control Room to deactivate badges of separated employees, contractors, and vendors.
• Maintain badge inventory and access card registers.
• Coordinate with IT for return of Systems being returned by employees.
• Escalate lost, damaged, or unauthorized badge usage.

Visitor Management
• Register visitors using the Visitor Management System (VMS).
• Verify identity documents and ensure host approvals.
• Issue, track, and collect visitor badges.
• Generate visitor reports and maintain visitor records.

Security Documentation
• Maintain employee badge issue/receipt registers.
• Maintain contractor and vendor access records.
• Maintain key registers, incident logs, and security documentation.
• Prepare daily, weekly, and monthly MIS reports.
• Support audits by producing accurate documentation.
Compliance
• Ensure compliance with company SOPs, security policies, confidentiality requirements, and data privacy standards.

3. Required Skills
• Excellent communication and customer service skills.
• Strong documentation and record management skills.
• Knowledge of Visitor Management Systems and Access Control Systems.
• Good working knowledge of MS Office (Excel, Word, Outlook).
• Attention to detail and ability to maintain confidentiality.

Note: Looking for the min 1 year of experience into Front Office with good communication

Location: Mundhwa, Pune

Interested candidate give me a call

Dinesh - [phone removed]