Front Office Executive

Swan LNG.

About the Company

Swan LNG Pvt. Ltd., a subsidiary of Swan Corp, is developing India's first greenfield floating storage and Regasification Unit (FSRU) based LNG terminal at Jafrabad, Gujarat.

Position : Front Desk + Admin Executive

Location: Bodekdev, Ahmedabad

Working Days : 6 Days

Key Responsibilities

• Manage the front desk and reception area, ensuring a professional and welcoming experience for guests and visitors.
• Handle guest management, including receiving visitors, coordinating meetings, and assisting with their requirements.
• Manage day-to-day office administration and coordination activities.
• Coordinate travel and accommodation arrangements for employees, consultants, and other stakeholders, including flights, hotels, local transportation, and related requirements.
• Manage and maintain the MS Office / Outlook calendar for key stakeholders, including scheduling meetings, appointments, and coordinating meeting rooms.
• Coordinate with internal and external stakeholders for meetings, visits, appointments, and other administrative requirements.
• Maintain attendance records of consultants and ensure timely and accurate updates.
• Monitor and coordinate housekeeping activities, ensuring office cleanliness, hygiene, and upkeep.
• Coordinate with housekeeping and other support staff regarding daily office requirements.
• Maintain administrative records, documents, registers, and other office-related information.
• Assist with basic MS Office applications, including Outlook, Word, Excel, and PowerPoint, as required.
• Handle incoming calls, emails, courier/document movement, and general front-office correspondence.
• Support management and employees with various administrative and coordination requirements.
• Ensure smooth day-to-day functioning of the office and promptly escalate any administrative issues.

Required Skills & Qualifications

• Graduate in any discipline; a degree/diploma in administration or a related field will be an advantage.
• 2-5 years of experience in front office, administration, executive assistant, or office coordination roles.
• Good working knowledge of MS Office, particularly Outlook, Word, and Excel.
• Strong calendar management and scheduling skills.
• Good communication and interpersonal skills.
• Professional, presentable, courteous, and service-oriented personality.
• Strong organizational and multitasking abilities.
• Ability to coordinate effectively with senior stakeholders, consultants, visitors, vendors, and support staff.
• Good attention to detail and ability to maintain confidentiality.
• Ability to work independently and manage multiple administrative tasks simultaneously.

Preferred Attributes

• Proactive and solution-oriented approach.
• Strong follow-up and coordination skills.
• Excellent time management and organizational skills.
• Comfortable handling last-minute changes in travel, meetings, and schedules.
• Professional telephone and email etiquette.
• Fluency in English and Hindi; knowledge of Gujarati would be an advantage.

If Interested. Kindly send your cv on [email removed]