Front Office Executive

Position: Front Office Executive

Place: Bangalore, J.P. Nagar

Reports to: HR Manager

Starting date: Immediate

Office Timings:09:00AM-06:00PM

Employment type : Contractual (Female candidate preferred)

Company Profile :

SELCO Foundation an NGO established in 2010 is working on building a holistic ecosystem for sustainable energy access. In this regard SELCO engages in technical, financial and social innovation, enterprise development, skill building and financial inclusion. The organization works on demonstrating and catalyzing the role of renewable energy across verticals of well- being, health, education, livelihoods and built environment.

Key Responsibilities:

• Greet and assist visitors, manage reception, and handle incoming calls and queries.
• Notify employees of visitor arrivals and maintain employee and department directories.
• Maintain visitor logs, attendance records, and reception security procedures.
• Manage meeting room bookings and ensure the reception area is clean and well-maintained.
• Coordinate food, gifts, and other arrangements for guests and visitors.
• Coordinate employee celebrations, festival events, and other special occasions.
• Manage office supplies, including stationery, printer cartridges, and kitchen supplies, and maintain stock records.
• Maintain courier records and follow up on pending or delayed deliveries.
• Coordinate office maintenance, including plumbing, electrical, and other repair requirements.
• Coordinate with the housekeeping team and monitor daily cleaning activities.
• Coordinate with Airtel for SIM card requirements, staff deliveries, and timely submission of bills to Accounts.
• Maintain administrative records, track pending tasks, and provide timely updates to relevant teams.
• Provide day-to-day administrative and operational support as assigned by the reporting manager.
• Coordinate with the daycare team and parents to support necessary arrangements.
• Coordinate with Accounts/Finance on vendor invoices, bills, and payment documentation, and follow up for timely processing.
• Maintain vendor details, quotations, service records, and agreements for administrative services.
• Track AMC and service schedules for office equipment and facilities and coordinate timely renewals and servicing.
• Maintain confidentiality of administrative and employee-related information.
• Support the HR team with audit documentation and filing as required.

Required Qualifications & Skills:

• Bachelors degree in any discipline.
• Hands-on experience in front desk management, guest handling, or reception operations.
• Self-motivated, responsible, and well-organized with a professional attitude.
• Strong telephone handling, verbal communication, and active listening skills.
• Basic working knowledge of Microsoft Excel and Microsoft Word.
• Basic fluency in English, Hindi, and Kannada.

Ability to join immediately or within 15 days.