Front Office Executive

Job Summary

Front Office Executive (Receptionist) Vacancy Advertisement. Name of designation: Front Office Executive (Receptionist). Total number of available vacancies: 1.

Our Client organization is a global energy and petrochemical company headquartered in the Netherlands. The company operates in India across various segments, including retail fuel, lubricants, natural gas, renewable energy, and electric vehicle infrastructure. Our Client organization focuses on sustainable energy solutions, innovative technologies, and efficient energy practices to cater to India's growing energy demands. It has a strong network of fuel stations and offers high-quality products and services to consumers and businesses. The company is also committed to community development and environmental sustainability initiatives in India.

Gender preference requirement of the vacant position: Only Female Candidates are required to apply for this position

A detailed address of Location of duty: 200 Feet Radial Rd, Ganesh Avenue, Rose Avenue, Pallikaranai, Chennai, Tamil Nadu

Salary structure: Cash In Hand Salary shall be .

Other applicable benefits, perks, and facilities to be provided by employer, shall be as per clients policy. One day per week as a weekly off, PF, Family Medical Insurance, Gratuity, Leave Wages, Bonus etc. shall be applicable.

Joining our client organization means becoming part of a culture that values well-being, work-life balance, and professional growth. As a Front Office Executive, you will enjoy a range of benefits designed to support your career and personal life:

Duty pattern and Shift Rotation details: This is 8 hours a day and 26 days a month duty. The timings shall be from 9 am to 6 pm. Every Sunday shall be a weekly off.

Final Date for Documents submission: Immediate

Duty starting date: Immediate

Responsibilities

• As a Front Office Executive, you will be the first point of contact for clients, guests, and staff, creating a positive impression and facilitating smooth operations in the front office. Your role will support the efficiency of our Bengaluru Manyata Campus office while fostering a welcoming and professional environment for all visitors and team members.
• Greet and assist clients, guests, and employees, ensuring a positive and professional experience for all visitors.
• Answer, screen, and direct incoming calls to the appropriate departments with efficiency and courtesy.
• Manage meeting room bookings, coordinate schedules, and maintain a clean and organized front-office area.
• Assist in organizing company events and team gatherings by coordinating logistics, setting up meeting spaces, and arranging necessary equipment.
• Oversee mail distribution and ensure timely processing of deliveries, ensuring effective communication between departments.
• Monitor and report office supply inventory, placing orders as needed to maintain an efficient office environment.
• Support the HR and administrative departments by assisting in record-keeping and filing documents as required.

Requirements

• The age limit requirement: Minimum 25 years and Maximum 35 years.
• The physical height should be a minimum of 5 feet 6 inches tall.
• Need to be physically fit and well built.
• Candidates should be able to speak English with a neutral accent fluently because that is going to be a major language of communications most of the time. Knowing to speak Hindi Kannada shall be an added advantage during the final decision of selection, but it is not compulsory though. However, fluent spoken English is a must and compulsory, since you shall be facing the US clients and employees as well
• The ideal candidate for this position should have a capability to maintain a calm and firm composure in high-pressure situations.
• Daily appearance and turnout requirements for candidates: Well combed and well knit hair closed in a black bun behind the neck, without any cosmetics and make up face look, a cleanly manicured and pedicured and neatly cut fingernails and toenails which are maintained without any nail paints or colors, cleanly washed and ironed uniform, without wearing the jewelry on body, or any type and kind of religious ritualistic symbols being displayed on body, daily polished shoes, daily bathing, personal hygiene, etc. are all essential while on duty.
• Education Requirements: Minimum Graduate in any stream from a recognised institution of India. Certifications in skillsets like Fire Training, Baggage checking, First Aid, etc shall be an added advantage, though it is not a compulsory requirement.
• Experience Requirements: Proven experience in the administrative department for at least 1-2 years. If that experience happens to be in Front office management, then it shall be preferable but not compulsory though. The candidate should have thorough knowledge of security processes, procedures, and SOPs to be followed by the receptionist in case of emergency security threat related situations.

Required Skills and Qualifications

• MS Office proficiency and Power point presentations related techniques
• Typing speed of 30-40 WPM
• Experience in disseminating internal communications to ensure clear, accurate messaging across departments
• Ability to maintain internal communication systems for efficient information flow within the office
• Excellent document filing and organizational skills to manage sensitive information securely and accurately
• Strong organizational abilities for managing business documents and supporting office operations seamlessly
• Attention to detail in monitoring staff attendance to ensure timely reporting and follow-up
• Professional appearance is a must for a corporate office with US clients and US employees

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.