Front Office Executive

Position: Front Office Executive

Department: Administration / HR

Experience: 1–2 Years

Location: Bangalore

Employment Type: Full-time

About the Role

We are looking for a professional, well-groomed and customer-oriented Front Office Executive to manage the reception area and provide a positive first impression to employees, visitors, clients and business partners. The role will also support day-to-day administrative and coordination activities.

Key Responsibilities

• Manage the front desk/reception area and ensure a professional and welcoming environment.
• Greet and assist visitors, clients, candidates and vendors in a courteous manner.
• Handle incoming and outgoing calls, emails and general enquiries.
• Maintain the visitor register and visitor management records.
• Coordinate with employees regarding visitor appointments and meeting schedules.
• Manage courier and dispatch activities, including receiving and sending documents/packages.
• Coordinate meeting rooms and ensure they are ready for meetings.
• Support office administration activities, including stationery, pantry and housekeeping coordination.
• Maintain records and basic administrative documentation.
• Coordinate with vendors and service providers as required.
• Assist the HR/Admin team with employee engagement activities, events and other administrative requirements.
• Corporate Travel Booking in coordination with HODs & Employees
• Ensure reception and common areas are maintained in a neat and professional manner.
• Perform other administrative and coordination responsibilities assigned by the reporting manager.

Required Skills

• Excellent verbal and written communication skills.
• Pleasant personality with a professional and customer-friendly approach.
• Good coordination and interpersonal skills.
• Basic proficiency in MS Office / Google Workspace.
• Ability to multitask and manage visitors, calls and administrative activities efficiently.
• Good organizational and time-management skills.
• Should be presentable, proactive and detail-oriented.

Qualification

• Graduate in any discipline.
• 1–2 years of experience in front office, reception, administration or customer-facing roles.
• Candidates from retail, hospitality, fashion, corporate office or service industries would be preferred.

Key Competencies

Communication | Customer Service | Professionalism | Coordination | Multitasking | Time Management | Ownership | Attention to Detail

Compensation

CTC: Approximately ₹3.5 LPA, depending on experience, skills and suitability.

Preferred candidate profile: Someone who is confident, polished, approachable and capable of independently managing the front desk while supporting the HR/Admin team with day-to-day office coordination.