Front Office Executive

Job Description Front Office Executive

Position: Front Office Executive
Department: Administration / Front Office
Experience: 1–3 years
Location: Pune
Employment Type: Full-time

Job Summary

We are looking for a friendly, professional, and well-organized Front Office Executive to manage the reception area and provide excellent support to visitors, clients, and employees. The ideal candidate should have strong communication and interpersonal skills with a professional attitude.

Key Responsibilities

• Greet and welcome visitors, clients, and guests in a professional manner.
• Manage incoming calls, emails, and general enquiries.
• Maintain the visitor and appointment records.
• Handle courier, incoming and outgoing mail, and office correspondence.
• Schedule meetings and coordinate appointments.
• Maintain the reception area and ensure it is neat and presentable.
• Provide administrative and clerical support to the office.
• Coordinate with internal departments for visitor and meeting requirements.
• Maintain office supplies and coordinate with vendors when required.
• Assist with travel, meeting, and other administrative arrangements.
• Handle confidential information with discretion.
• Perform other front-office and administrative duties as assigned.

Required Skills

• Excellent verbal and written communication skills.
• Pleasant personality and professional appearance.
• Good customer-service and interpersonal skills.
• Strong organizational and multitasking abilities.
• Basic knowledge of MS Office (Word, Excel, Outlook).
• Good telephone etiquette.
• Ability to work independently as well as in a team.
• Fluency in English and local language is preferred.