Front Office Executive / Receptionist

Role Summary

We are looking for a presentable, well-organized Front Office Executive/Receptionist to manage front desk operations and support day-to-day administrative activities. The ideal candidate will be the first point of contact for visitors and callers, ensuring a professional and welcoming experience while also handling office administration tasks efficiently.

Key Responsibilities

Front Desk Operations

• Greet and welcome visitors, guests, and clients in a professional and friendly manner
• Manage incoming calls, direct them to the appropriate department/person, and take messages when needed
• Maintain the visitor log/register and issue visitor passes as per company policy
• Handle inquiries and provide accurate information about the company/services
• Manage courier and mail receiving, sorting, and dispatching
• Keep the reception area tidy, organized, and presentable at all times
• Coordinate with security and housekeeping staff for smooth front office functioning

Administrative Support

• Maintain office supplies inventory and coordinate procurement/ordering as needed
• Assist in scheduling meetings, booking conference rooms, and coordinating appointments
• Support HR with basic activities like new joiner welcome, ID card issuance, etc. (if applicable)
• Maintain and update employee/attendance registers as required
• Assist in travel and accommodation bookings for employees/guests
• Handle filing, documentation, and record-keeping (physical and digital)
• Coordinate with vendors for office maintenance, stationery, pantry supplies, etc.
• Support in organizing company events, meetings, or small in-office activities
• Assist other departments with ad-hoc administrative tasks as required

Required Skills & Qualifications

• Graduate in any discipline (preferred)
• 1–3 years of experience in a front office/receptionist/admin role (freshers with good communication skills may also be considered)
• Fluency in English, Hindi, and Telugu (verbal) is mandatory
• Excellent verbal and written communication skills
• Pleasant and professional personality with good interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Basic knowledge of office equipment (EPABX/phone systems, printers, scanners)
• Ability to handle confidential information with discretion