Front Office Executive(Off role)

Job Summary

We are seeking a professional, courteous, and organized Receptionist to manage front office operations and provide administrative support. The ideal candidate will be the first point of contact for visitors, clients, and employees, ensuring smooth front office functioning while maintaining a positive and professional image of the organization.

Qualification

• Any Diploma or Bachelor's Degree from a recognized institution .

Language Proficiency

• English (Mandatory)
• Tamil (Mandatory)
• Hindi (Preferred)

Technical Skills

• Excellent proficiency in Microsoft Office Suite:
• MS Word
• MS Excel
• MS PowerPoint
• Good email communication and record maintenance skills.

Job Description:

Front Office Management

• Maintain a clean, organized, and professional reception area at all times.
• Welcome and assist visitors, guests, and interview candidates in a courteous manner.
• Ensure proper visitor registration and adherence to security protocols.

Call Handling

• Manage incoming calls professionally and transfer calls to the appropriate departments or personnel.
• Take and relay messages accurately when required.

Visitor & Meeting Coordination

• Coordinate visitor appointments and ensure a seamless visitor experience.
• Manage conference room bookings and meeting schedules.

Courier & Material Management

• Maintain records of incoming and outgoing courier services and materials.
• Coordinate with courier vendors and ensure timely dispatch and receipt of documents/materials.

Parking Administration

• Monitor and maintain parking allocation records.
• Support parking management and visitor parking arrangements.

Vendor & Invoice Coordination

• Track invoices and vendor payment status.
• Coordinate with relevant departments for payment processing and follow-up.

Record Maintenance

• Maintain all front office registers, logs, and records accurately.
• Ensure proper documentation of visitor records, courier registers, material movement records, and other administrative registers.

Employee Attendance Reporting

• Prepare and share the daily headcount report of employees present in the office.
• Maintain relevant attendance-related records as required.

Administrative Support

• Assist in day-to-day administrative activities.
• Support the Admin Officer in executing assigned administrative tasks and special projects.
• Coordinate with internal departments to ensure smooth office operations.