Front Office Executive - Contractual

Job Purpose

• To handle all the work related to Front Office
• To manage the office environment and surroundings
• Assist the Sr. Manager Administration

Main Accountabilities

• Receive, direct and relay telephone calls
• Greet and attend to visitors
• Direct the appropriate visitors and the field employees to the right staff member
• Maintenance of inward and outward mail (Courier)
• Maintain the general filing system and file all correspondence
• Assist in the planning and preparation of meetings, conferences and conference
• Make telephone calls wherever necessary as request by the departmental Heads
• Make preparations for Board, Business review and committee meetings
• Maintain an adequate inventory of office supplies
• Respond to public inquiries who come in person/ by phone to the office
• Manage AMC of equipments at office.
• Hotel booking when required
• Bill / Voucher Preparation related to admin
• Preparing Purchase Orders and GRN.
• Manage Calendars of meeting halls.
• Ensure the cleanliness of the office.

Experience and Qualifications

• Graduate (Secretarial / Administrative course preferred)
• Well versed with SAP
• Proficiency in MS office.
• Experience in Administration