Front Office Assistant

Role & responsibilities :

To manage the front office and reception area professionally while providing efficient administrative and coordination support for smooth day-to-day office operations.

Preferred candidate profile

• Manage the front desk/reception area and ensure a professional and welcoming experience for employees, visitors, clients, and business partners.
• Attend and manage incoming calls, take messages, and redirect calls to the concerned employees.
• Manage visitor entry, visitor records, and meeting coordination.
• Coordinate appointments and meetings with internal and external stakeholders.
• Maintain front office records, registers, and administrative trackers.
• Coordinate with housekeeping, security, pantry, maintenance, and other facility service providers.
• Ensure reception, meeting rooms, and common areas are maintained properly.
• Support arrangements for meetings, events, employee engagement activities, and official visitors.
• Assist in maintaining office supplies, stationery, and other administrative requirements.
• Raise and follow up on administrative requests and service requirements.
• Coordinate with vendors for routine office-related services and ensure timely closure of issues.
• Provide administrative support to the HR & Admin team as required.
• Maintain confidentiality while handling official documents and information.
• Prepare basic MIS, reports, and administrative updates as required.

Qualification & Experience

• Qualification: Graduate in any discipline.
• Experience: 2-5 years of experience in front office, administration, reception, or office coordination.
• Experience in a corporate / real estate / construction environment will be preferred.