Front Office Administrator

Location: DLF Gurgaon

Employment Type: Contract (1 Year Renewable)

Role Summary

We are looking for a professional, presentable, and customer-focused Front Office Administrator to manage front desk operations and provide administrative support to ensure smooth day-to-day office functioning. The ideal candidate should possess excellent communication skills, strong organizational abilities, and experience managing visitor services, office coordination, travel arrangements, and administration activities in a corporate environment.

Key Responsibilities

• Manage front desk operations and serve as the first point of contact for visitors, clients, and employees.
• Welcome guests, maintain visitor records, and coordinate meeting room bookings.
• Handle incoming calls, emails, courier services, and correspondence professionally.
• Support day-to-day office administration and facilities coordination.
• Coordinate domestic and international travel arrangements, including:
• Flight bookings
• Hotel reservations
• Travel itinerary preparation
• Visa and travel documentation support (if required)
• Provide administrative support to senior management and leadership teams.
• Schedule meetings, manage calendars, and coordinate appointments.
• Coordinate with vendors, housekeeping, security, and other service providers.
• Raise and track Purchase Orders (POs) as per company procedures.
• Maintain office supplies inventory and coordinate procurement requirements.
• Manage office records, documentation, and filing systems.
• Support employee onboarding arrangements and visitor management.
• Assist in organizing company events, leadership visits, and business meetings.
• Prepare reports, presentations, and meeting minutes as required.
• Ensure a professional, clean, and welcoming reception area at all times.
• Maintain confidentiality while handling sensitive business information.

Required Qualifications & Experience

• Bachelor's degree in Business Administration, Commerce, Hospitality, Management, or a related discipline.
• 3-7 years of experience in Front Office, Reception, Office Administration, Executive Administration, or Administrative Support roles.
• Experience handling visitor management, front desk operations, and office coordination.
• Prior experience managing travel bookings and calendar scheduling.
• Experience in Purchase Order (PO) creation and vendor coordination.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
  
  

Preferred Skills

• Excellent verbal and written communication skills.
• Pleasant personality with strong customer service orientation.
• Strong interpersonal and stakeholder management skills.
• High level of professionalism and attention to detail.
• Ability to multitask and manage priorities effectively.
• Experience working in multinational or corporate environments.
• Exposure to SAP, Ariba, or procurement systems will be an added advantage.
  
  

Key Competencies

• Front Office Management
• Visitor & Reception Management
• Office Administration
• Travel & Logistics Coordination
• Executive Support
• Purchase Order Management
• Vendor Coordination
• Calendar Management
• Communication & Stakeholder Management
• Documentation & Record Management
  
  

Additional Information

• Preference: Female Candidates
• Contract Duration: 1 Year (Renewable based on business requirements and performance)
• Work Location: DLF Gurgaon
• Working Model: Work from Office