Front Office & Admin

Receptionist cum Admin Kolkata

Job Summary

We are looking for a proactive, organized, and people-oriented Receptionist cum Admin to manage front-desk operations, office administration, travel coordination, vendor management, and employee engagement activities. The ideal candidate should have strong communication, coordination, event management, and administrative skills.

Key Responsibilities

Manage front desk operations, including calls, correspondence, visitor management, and reception activities.

Greet and assist visitors, clients, and employees in a professional and welcoming manner.

Handle day-to-day office administration and ensure smooth workplace operations.

Coordinate hotel, flight, and cab bookings for employees, guests, and business travel.

Manage guest arrangements, including accommodation, transportation, and related coordination.

Process and coordinate vendor invoices and maintain payment-related records.

Manage petty cash, expenses, and supporting documentation.

Maintain office supplies, stationery, pantry requirements, and workplace facilities.

Coordinate with vendors, housekeeping, security, transport, and facility service providers.

Plan and execute employee engagement activities, including celebrations, festivals, team-building activities, games, birthdays, work anniversaries, and employee connect initiatives.

Coordinate townhalls, internal events, team activities, and employee engagement programs.

Maintain the employee engagement calendar, coordinate participation, and support communication for activities.

Bring in creative ideas and initiatives to improve employee experience and workplace engagement.

Maintain administrative trackers, records, and documentation.

Ensure the office is well-organized, presentable, welcoming, and employee-friendly.

Required Skills

Excellent communication and interpersonal skills.

Strong employee engagement and event planning skills.

Good organizational, coordination, and multitasking abilities.

Professional and welcoming personality.

Ability to independently manage administration, vendors, invoices, travel bookings, and petty cash.

Creative and proactive approach towards employee engagement activities.

Proficiency in MS Office / Google Workspace.

Experience in reception, administration, facility management, employee engagement, or event coordination will be preferred.

Location: Kolkata