Front Desk - Executive

To greet and welcome guests/visitors as soon as they arrive at the office.
To direct visitors to the appropriate person and office
To answer, screen and forward incoming phone calls
To ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
To provide basic and accurate information in-person and via phone/email
To receive, sort and distribute daily mail/deliveries
To maintain office security by following safety procedures and controlling access via the reception desk
To order office supplies and keep inventory of stock
To update calendars and schedule drivers trips.
To supervise administrative/ office boys staff and divide responsibilities to ensure performance
To organize travel and accommodation for employees and customers for official purpose
To scrutinize employees travel, vendor, and other invoices in accordance with relevant policies and share them with the accounts team.
To perform bookkeeping tasks such as monitoring accounts receivable, and budget tracking.
To arrange both internal and external events/ activities/ celebrations.
To coordinate office activities and operations to secure efficiency and compliance to company policies
To coordinate and manage appointments, meetings, and the conference room schedule in order to prevent duplicate bookings.
To maintain general office files, including inventory files, vendor files, and other files related to the companys operations.
To oversee the maintenance of office facilities, and equipment.
To print employees ID cards, visiting cards, desk display name plate.
To arrange companys mobile phone, sim, stationery, and work area for new hires in coordination with HR and IT team.
Perform all other ad hoc tasks assigned by the reporting manager