Front Desk Executive

Company Description:

Vertex Infosoft Solutions Pvt. Ltd., established in 1999, delivers quality software solutions and IT-related technical services with a focus on the marine and oil industry since 2001. The company is recognized as one of the fastest-growing IT organizations, serving a large global customer base with diverse products and services. Registered with the Software Technology Parks of India (STPI) as a 100% Export Oriented Unit, Vertex Infosoft primarily supports shipping companies through specialized software and customized development. A team of over 125 skilled professionals, including software developers, quality analysts, marine engineers, hardware experts, and technical support engineers, ensures reliable service delivery. Its flagship Planned Maintenance Software, SMMS – Ship Maintenance & Management System, is deployed on more than 1500 vessels worldwide.

Requirements:

• Proven working experience as a Front Office Executive/Receptionist, preferably in an IT Company or Hotel Industry.

• Knowledge of Microsoft Office applications (MS word and MS excel)

• Ability to work independently as well as in a team environment.

• Female Candidates only.

Key Responsibilities Areas:

• Maintaining the Front Office: Keeping the reception area tidy and presentable is essential. This includes organizing reading material; ensuring furniture is clean and in good condition.

• Greeting and welcoming visitors: Responsible for welcoming all guests, clients, visitors as they arrive at the office or reception area and coordinate with them to ensure smooth meetings.

• Handling phone calls: Handling phone calls, forwarding calls to the appropriate individuals or departments, take messages, and provide general information to callers.

• Handling couriers and parcels: Responsible in receiving and distributing couriers or parcels of company, making entry in records and ensuring the package reach the right recipients promptly.

• Assisting with administrative tasks: Provide general administrative support, including scanning and printing petty cash bills, vouchers, data entry, filing, and preparing documents as guided

• Maintaining Records: Helping to maintain and update records and databases, ensuring accuracy and confidentiality.

• General HR Support: Providing general HR support to the HR team as guided.