Front Desk Executive And Receptionist

Job Title: Front Desk Administration

Department: Administration

Location: Vadodara

Reporting To: Office Admin Manager

Job Summary

The Receptionist is responsible for managing the front desk operations and ensuring smooth daytoday administrative functioning of the office. The role includes handling visitors, managing calls, coordinating office activities, and supporting the administration team to maintain an organized and efficient workplace.

Key Responsibilities

Front Desk Management

• Greet and welcome visitors in a professional and friendly manner
• Handle incoming calls, emails, and direct them appropriately
• Maintain visitor logs and issue visitor passes as per company policy

Office Administration

• Manage day-to-day office operations and ensure smooth functioning
• Maintain cleanliness and organization of the reception and office area
• Coordinate with housekeeping, security, and maintenance teams

Coordination & Support

• Assist in scheduling meetings, appointments, and conference room bookings
• Support internal teams with administrative tasks as required
• Coordinate courier, dispatch, and incoming/outgoing mail

Records & Documentation

• Maintain records of office supplies, stationery, and inventories
• Ensure timely replenishment of office materials
• Keep proper documentation of administrative activities

Vendor & Facility Coordination

• Liaise with vendors for office supplies, repairs, and services
• Ensure proper functioning of office equipment (printers, phones, etc.)
• See for HouseKeeping activities

Qualifications & Skills

• Graduate in any discipline
• 1–3 years of experience in reception or administration preferred
• Good communication and interpersonal skills
• Basic computer knowledge (MS Office – Word, Excel, Outlook)
• Strong organizational and multitasking abilities
• Professional appearance and attitude

Key Competencies

• Customer service orientation
• Time management
• Multi-tasking.