Fleet Logistics Manager

Role & responsibilities

Fleet Operations & Management

• Manage day-to-day operations of the complete fleet of dumpers, tippers, tankers, trucks, trailers and support vehicles.
• Plan and allocate vehicles based on daily coal handling and transportation requirements.
• Ensure optimum fleet utilization and vehicle availability.
• Monitor vehicle movement from port/terminal to stockyard, storage area, loading/unloading points and dispatch locations.
• Ensure timely deployment of vehicles to meet operational targets.
• Monitor vehicle turnaround time, trip frequency, idle time and utilization.
• Develop efficient vehicle routing and deployment plans to minimize delays and operating costs.

Fleet Maintenance Coordination

• Coordinate with the Maintenance/Workshop team to ensure maximum fleet availability.
• Monitor preventive and breakdown maintenance of all fleet vehicles.
• Ensure timely servicing, inspection and repair of vehicles.
• Maintain records of vehicle breakdowns, repairs, servicing and downtime.
• Monitor vehicle fitness and roadworthiness before deployment.
• Analyze recurring breakdowns and implement corrective measures.

Fuel Management

• Monitor daily fuel consumption of all vehicles.
• Establish and monitor fuel consumption norms for dumpers, tankers, trucks and other vehicles.
• Identify abnormal fuel consumption, pilferage and wastage.
• Maintain accurate records of fuel issued, vehicle-wise consumption and mileage.
• Implement measures for fuel cost reduction and improved fuel efficiency.

Driver & Manpower Management

• Manage and supervise drivers, fleet supervisors, transport coordinators and other logistics personnel.
• Plan driver deployment and shift schedules for 247 operations, wherever required.
• Monitor driver attendance, productivity, discipline and performance.
• Ensure drivers possess valid driving licences and required statutory documents.
• Conduct regular toolbox talks and safety awareness programmes for drivers.
• Ensure compliance with working-hour and rest requirements.

Safety & Compliance

• Ensure strict compliance with HSE and fleet safety procedures.
• Ensure all vehicles have valid registration, insurance, permits, fitness certificates, pollution certificates and other required documents.
• Ensure compliance with applicable transport and road safety regulations.
• Monitor vehicle speed, overloading, unsafe driving and unauthorized vehicle usage.
• Investigate vehicle accidents/incidents and implement preventive actions.
• Ensure availability and proper use of PPE and safety equipment.

Vendor & Transporter Management

• Coordinate with transport contractors and fleet vendors.
• Monitor contractor performance against agreed operational requirements.
• Verify vehicle deployment, trips, tonnage and supporting documents.
• Review transporter bills and validate services before submission for payment.
• Negotiate and monitor transportation costs in coordination with management/commercial teams.
• Ensure adequate availability of vehicles during peak operational requirements.

Preferred candidate profile

• Fleet planning and optimization
• Coal transportation and logistics management
• Heavy vehicle operations
• Driver and manpower management
• Fuel management and cost control
• Vehicle maintenance coordination
• Transporter/vendor management
• Safety and statutory compliance
• MIS and data analysis
• Problem-solving and decision-making
• Strong communication and coordination skills