Fleet HR Manager

We are looking for an experienced Fleet HR Manager Marine & Offshore to manage end-to-end crewing and HR operations for offshore personnel deployed on Floating Production Storage and Offloading (FPSO) units.

The role requires strong expertise in DG Shipping regulations, RPSL compliance, MLC 2006, STCW, crew recruitment, deployment, documentation, and personnel management. The incumbent will ensure regulatory compliance, efficient crew rotation, timely certification renewals, employee welfare, and seamless coordination with offshore operations and corporate HR teams.

Key Responsibilities

1. DG Shipping & RPSL Compliance

• Ensure compliance with Directorate General of Shipping (DG Shipping) regulations, RPSL licensing conditions, and applicable maritime labour requirements.
• Coordinate with DG Shipping and other regulatory authorities for inspections, audits, certifications, and statutory submissions.
• Maintain statutory records and submit required returns relating to crew details, employment contracts, joining, sign-off, and repatriation.
• Monitor RPSL licence validity, renewals, audit preparedness, and closure of compliance observations.
• Maintain accurate crew records on the e-Migrate system, DG Shipping e-Governance portal, and other applicable systems.

2. Fleet HR & Crew Management

• Manage end-to-end recruitment, selection, onboarding, placement, and deployment of marine and offshore personnel for FPSO operations.
• Verify the validity and authenticity of Certificates of Competency (COC), Continuous Discharge Certificates (CDC), STCW certificates, medical fitness certificates, passports, and flag-state endorsements.
• Plan and manage crew rotations in line with operational requirements and Safe Manning Certificates.
• Coordinate with Operations Managers, Offshore Installation Managers (OIMs), and relevant stakeholders to ensure adequate crew availability and uninterrupted offshore operations.
• Manage crew mobilisation, demobilisation, sign-on/sign-off, travel arrangements, and repatriation.

3. Crew Contracts & HR Administration

• Prepare, issue, renew, and maintain crew employment contracts in accordance with applicable DG Shipping requirements and Maritime Labour Convention (MLC) 2006 provisions.
• Ensure timely completion of crew timesheets, contract renewals, leave records, and other personnel documentation.
• Coordinate with Corporate HR and Finance for crew payroll, salary inputs, insurance, benefits, and related HR administration.
• Develop, implement, and administer crewing policies, procedures, and workforce planning strategies.

4. Training & Certification Management

• Monitor crew training requirements, certification validity, and expiry dates to ensure continued regulatory compliance.
• Coordinate with approved maritime training institutes for mandatory courses, refresher training, and competency development.
• Arrange pre-joining briefings, safety inductions, and other mandatory training programmes.

5. Crew Welfare, Health & Safety

• Monitor crew medical fitness, occupational health requirements, and employee welfare.
• Coordinate medical assistance, insurance claims, accident reporting, and medical repatriation in accordance with company policies and applicable regulations.
• Implement crew welfare initiatives for offshore personnel and their families.
• Support HSSE initiatives and ensure compliance with relevant health, safety, and welfare requirements.

6. Performance Management & Employee Relations

• Coordinate crew performance appraisals, feedback, competency reviews, and development initiatives.
• Address crew grievances, disciplinary matters, and employment-related issues.
• Ensure ethical recruitment and placement practices, with zero tolerance for unlawful recruitment fees, commissions, or exploitative practices.

7. Stakeholder Management & Reporting

• Work closely with Operations, HSSE, Corporate HR, Finance, and Compliance teams to support fleet requirements.
• Prepare and submit crew status reports, manpower plans, compliance updates, and audit documentation to senior management.
• Coordinate with flag-state representatives, P&I Clubs, training institutes, medical providers, and other relevant stakeholders.

Eligibility Criteria

• Graduate in Human Resources, Marine Studies, Business Administration, or a relevant discipline.
• 5 - 7 years of experience in marine HR, crewing, or offshore personnel management.
• Experience in a marine, FPSO, offshore E&P, or shipping organisation is preferred.
• At least 3 years of experience in a DG Shipping-regulated environment is preferred.
• Working knowledge of DG Shipping regulations, RPSL licensing and audits, MLC 2006, STCW, ISM Code, and Indian maritime labour regulations.
• Familiarity with e-Migrate, the DG Shipping e-Governance portal, crew documentation, and statutory reporting.
• Strong knowledge of crew mobilisation, rotation planning, employment contracts, certification management, and repatriation.
• Excellent coordination, communication, documentation, problem-solving, and stakeholder management skills.
• HR certifications such as SHRM or CIPD will be an added advantage