Financial Operations Assistant

FINANCE OPERATIONS ASSISTANT
ROLE SUMMARY:
The Finance Operations Assistant will support the day-to-day transactional activities of the Finance team, with a
primary focus on invoice matching, processing, and general finance administration.
This role is operational in nature and requires strong attention to detail, accuracy, and the ability to work within
established finance processes.
KEY RESPONSIBILITIES:
Daily Tasks



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Monitor and manage the accounts payable inbox, responding to internal and supplier queries
Import and process new supplier invoices into the 4PS system, ensuring accurate coding and data entry
Run and refresh Continia reports to support invoice processing and workflow tracking
Process and manage credit notes, including chasing outstanding credits from suppliers
Clear invoice delegations and approval backlogs across multiple entities (including MAL and
development companies)
Maintain accurate and up-to-date records of all transactions within the system
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Weekly Tasks
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Attend team meetings to review workload, priorities, and process updates
Perform bank detail checks for payment runs over £8,000 to ensure accuracy and prevent fraud
Review finance dashboards to monitor invoice status, outstanding liabilities, and workflow performance
Support the reduction of aged payables by investigating and resolving old or outstanding invoices
Reconcile and review sales vs purchase ledger reports to identify discrepancies
Carry out supplier statement reconciliations and follow up on any differences
Process internal recharges (e.g., 80002 and other intercompany recharges)
Raise ad hoc sales invoices as required
Monthly Tasks
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Process sales staff recharges based on provided data
Process sales staff commission invoices based on submitted information
Raise invoices for OC (Overhead Contribution) and DM (Development Management) fees
Support month-end close activities by ensuring all invoices and transactions are accurately recorded

GOALS (6 MONTHS):
1. Accuracy: Maintain a high level of accuracy in invoice processing
2. Timeliness: Ensure invoices are processed within agreed timelines
3. Support: Provide reliable day-to-day support to the Finance team
4. Efficiency: Reduce backlog and improve turnaround time for invoice matching
REQUIRED SKILLS & EXPERIENCE
Experience:
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35 years in Finance Operations / Accounts Payable / Invoice Processing roles
Core Skills:
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Strong attention to detail and accuracy
Good organisational and time management skills
Ability to follow structured processes
Systems Exposure:
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Experience using ERP systems (Microsoft Business Central/4PS)
Basic knowledge of Microsoft Excel
KEY COMPETENCIES:
Detail-Oriented: Able to process high volumes of data accurately
Process Driven: Comfortable working within defined procedures
Reliable: Consistent and dependable in completing tasks
Team Support: Works collaboratively with finance team members