FINANCE OPERATIONS ASSISTANT

ROLE SUMMARY:

The Finance Operations Assistant will support the day-to-day transactional activities of the Finance team, with a primary focus on invoice matching, processing, and general finance administration.

This role is operational in nature and requires strong attention to detail, accuracy, and the ability to work within established finance processes.

KEY RESPONSIBILITIES:

Daily Tasks

• Monitor and manage the accounts payable inbox, responding to internal and supplier queries

• Import and process new supplier invoices into the 4PS system, ensuring accurate coding and data entry

• Run and refresh Continia reports to support invoice processing and workflow tracking

• Process and manage credit notes, including chasing outstanding credits from suppliers

• Clear invoice delegations and approval backlogs across multiple entities (including MAL and development companies)

• Maintain accurate and up-to-date records of all transactions within the system

Weekly Tasks

• Attend team meetings to review workload, priorities, and process updates

• Perform bank detail checks for payment runs over £8,000 to ensure accuracy and prevent fraud

• Review finance dashboards to monitor invoice status, outstanding liabilities, and workflow performance

• Support the reduction of aged payables by investigating and resolving old or outstanding invoices

• Reconcile and review sales vs purchase ledger reports to identify discrepancies

• Carry out supplier statement reconciliations and follow up on any differences

• Process internal recharges (e.g., 80002 and other intercompany recharges)

• Raise ad hoc sales invoices as required

Monthly Tasks

• Process sales staff recharges based on provided data

• Process sales staff commission invoices based on submitted information

• Raise invoices for OC (Overhead Contribution) and DM (Development Management) fees

• Support month-end close activities by ensuring all invoices and transactions are accurately recorded

GOALS (6 MONTHS):

1.Accuracy: Maintain a high level of accuracy in invoice processing

2.Timeliness: Ensure invoices are processed within agreed timelines

3.Support: Provide reliable day-to-day support to the Finance team

4.Efficiency: Reduce backlog and improve turnaround time for invoice matching

REQUIRED SKILLS & EXPERIENCE

Experience:

•3–5 years in Finance Operations / Accounts Payable / Invoice Processing roles

Core Skills:

•Strong attention to detail and accuracy

•Good organisational and time management skills

•Ability to follow structured processes

Systems Exposure:

•Experience using ERP systems (Microsoft Business Central/4PS)

•Basic knowledge of Microsoft Excel

KEY COMPETENCIES:

Detail-Oriented: Able to process high volumes of data accurately

Process Driven: Comfortable working within defined procedures

Reliable: Consistent and dependable in completing tasks

Team Support: Works collaboratively with finance team members