Finance Manager

Key Responsibilities

1. Branch Accounting & SAP

• Manage day-to-day accounting activities for multiple branches/diagnostic centres.
• Ensure accurate posting of debit and credit entries, journal vouchers, receipts, payments and GL transactions in SAP.
• Review branch-wise income, expenses, receivables and payables.
• Ensure timely month-end and year-end closing in SAP.
• Monitor branch-wise P&L, Balance Sheet and Trial Balance.
• Review inter-branch transactions and ensure proper reconciliation.
• Ensure correct cost-centre, profit-centre and GL mapping in SAP.
• Identify and rectify accounting errors and discrepancies.

2. Accounts Payable & Vendor Payments

• Review and approve vendor bills, purchase invoices and expense claims.
• Ensure proper verification of PO/GRN/Invoice wherever applicable before payment.
• Prepare and monitor vendor payment schedules.
• Manage vendor outstanding and ageing reports.
• Ensure timely payment to vendors, doctors, consultants and service providers.
• Reconcile vendor ledgers and resolve outstanding discrepancies.
• Monitor advances and deposits given to vendors.

3. Accounts Receivable & Revenue Accounting

• Monitor branch-wise collections and outstanding receivables.
• Reconcile diagnostic/hospital billing with accounting records.
• Monitor corporate, insurance and TPA receivables, wherever applicable.
• Ensure accurate revenue recognition and accounting.
• Review collection reports and investigate variances.
• Track overdue receivables and coordinate with concerned teams for recovery.

4. Salary & Payroll Accounting

• Review monthly salary sheets and payroll-related accounting entries.
• Ensure accurate accounting of salary, incentives, reimbursements, deductions, PF, ESIC, TDS and other employee-related payments.
• Coordinate with HR for payroll inputs, attendance and employee master data.
• Ensure timely salary disbursement.
• Reconcile payroll with SAP/GL and bank statements.

5. Bank & Cash Management

• Monitor daily bank transactions and fund requirements.
• Review bank reconciliation statements on a regular basis.
• Monitor cash collections, deposits and branch cash balances.
• Ensure proper accounting of receipts, payments, bank charges and transfers.
• Coordinate with banks for payment processing and other banking requirements.
• Maintain adequate cash-flow planning.

6. Audit & Compliance

• Coordinate internal, statutory and tax audits.
• Prepare audit schedules, supporting documents and reconciliations.
• Ensure timely closure of audit observations.
• Maintain proper documentation and audit trails.
• Ensure compliance with applicable accounting policies and internal SOPs.
• Coordinate with auditors, consultants and statutory authorities.

7. GST, TDS & Statutory Compliance

• Ensure timely and accurate GST-related accounting and reconciliations.
• Review GST input/output records and reconciliation.
• Monitor TDS deductions, payments and returns.
• Ensure compliance with PF, ESIC, Professional Tax and other applicable statutory requirements.
• Coordinate with tax consultants for statutory filings, assessments and notices.

8. Financial Reporting & MIS

• Prepare monthly P&L, Balance Sheet, Trial Balance and Cash Flow reports.
• Prepare branch-wise and centre-wise financial MIS.
• Analyse revenue, expenses, profitability and cost trends.
• Prepare budget vs. actual variance analysis.
• Provide management with financial insights and recommendations.
• Monitor working capital, receivables and payables.

9. Internal Controls

• Establish and monitor financial controls across branches.
• Ensure proper authorization for purchases, expenses and payments.
• Review unusual debit/credit balances and financial transactions.
• Prevent accounting errors, revenue leakages and unauthorized payments.
• Ensure compliance with Finance SOPs and approval matrix.

10. Team Management

• Lead and supervise the finance/accounts team across branches.
• Allocate responsibilities and monitor team performance.
• Review accounting work and provide guidance on complex transactions.
• Train team members on SAP, accounting procedures and internal controls.
• Coordinate with HR, Operations, Procurement, Sales, IT and Branch teams.